Project Coordinator - Kitchen and Bathroom Renovations

Project Coordinator - Full time - Ashmore Office

About the role
You’ll own the schedule that turns sold work into started and finished jobs across QLD and NSW. That means converting sales into live projects, packing the week with the right trades, chasing completions and revisits, and keeping customers and site supervisors aligned — so we hit weekly start value and cash flow without chaos.

What you’ll do

Work effectively in a high-volume, time-critical workplace where priorities shift through the day

Convert sales leads into active jobs and lock start dates to hit weekly start targets

Run the long-term schedule for employee trades and subcontractors

Handle inbound and outbound calls to confirm and manage appointments

Communicate clearly and professionally with customers, technicians, and internal teams

Track product ETAs, adjust starts, and keep stakeholders across delays

Run daily progress huddles with Site Supervisors and re-sequence work when sites slip

Book subcontractors, get POs issued/accepted, and align trades for starts and revisits





Own customer contact from welcome call and deposit through updates on delays/warranty

Work with accounts on deposits, contracts, invoices and trade payments

Close completed jobs in Buildertrend once balances, trade pay and defect‑free sign‑off are done

Track warranty, defects and long‑running jobs to resolution

Report weekly on starts, completions, revisits, RFT vs revisit rate, and baseline vs actual

What you’ll need

Scheduling and/or project coordination experience

Contractor / subcontractor coordination experience (office based)

Scheduling software experience (Buildertrend highly regarded)

Solid Excel and Microsoft 365

Excellent attention to detail and accuracy

The ability to prioritise competing demands

Robust organisation and clear written and phone communication

A team‑first mindset and solid sense of accountability

Willingness to obtain a police check

Why this role
You’re the hub between sales, site and cash. High ownership, clear KPIs (starts, completions, sign‑offs, fewer revisits), and direct impact on how the company runs week to week.
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📌 Project Coordinator Kitchen And Bathroom Renovations City Of Gold Coast (Australia)
🏢 Tradepro Installation Services
📍 Australia