We are seeking an experienced Executive Assistant for an urgent temporary prospect supporting senior leadership within a fast-paced business.
This role will suit a highly organised and proactive professional who can hit the ground running, manage competing priorities and provide reliable support at a senior level. You’ll need to be comfortable working with senior stakeholders, communicating confidently and keeping things on track when priorities change.
Key Responsibilities
Manage the GM’s diary, appointments and competing priorities
Coordinate meetings, appointments and scheduling requirements
Arrange domestic and international travel and accommodation bookings
Prepare agendas, take minutes and follow up on actions
Provide high-level administrative support to senior leadership, including GM and MD-level stakeholders
Manage correspondence and ensure communication is clear and timely
Anticipate requirements, identify potential issues and respond to changing priorities
Maintain accurate records and support the smooth day-to-day running of the office
About You
Previous experience as an Executive Assistant
Strong diary management,
meeting coordination and minute-taking skills
Experience coordinating travel and accommodation arrangements
Excellent organisation and time management, with the ability to juggle competing demands
Confident communication skills and the ability to work effectively with senior stakeholders
A calm, level-headed approach, with the ability to adapt when plans change and manage sensitive situations with discretion
Proactive, dependable and comfortable working autonomously
Available to commence at short notice and commit to a full-time, onsite role in Mulgrave
The Opportunity
This is an excellent opportunity for an experienced EA who enjoys a busy workplace, can quickly get across current systems and processes, and takes pride in keeping senior leaders organised and supported.
The assignment is for a minimum of 3 months, with potential for extension.
Next Steps
If you're an experienced Executive Assistant available at short notice, we'd love to hear from you. Apply now or contact Joni Gilbertson on 03 •••• •113 for a confidential discussion.