About the Role
Provide the first point of contact for the organisation and coordinate incoming and outgoing communication, directing to appropriate staff.
Ensure all administrative equipment is operational and scheduling is accurately completed whilst maintaining utmost confidentiality in all tasks.
Primary duties and responsibilities
Provide first point of contact for the organisation with a welcoming nature
Receiving and distributing mail
Recording ingoing and outgoing mail and mailing register
Monitor Australia Post account and stock
Receive and distribute faxes
Receiving phone calls, directing phone calls and operating 3CX Phone System
Communicate clear and accurate messages via Teams/email to relevant staff
Receive and distribute OCV Reports and Responses, chasing any overdue Responses
Manage and coordinate multiple Microsoft Outlook Calendars
Coordinate and monitor security keys
Monitor and Coordinate stationery supplies
Always maintain a presentable reception/front office area
Ensure an accurate inventory of stationery is kept and compile stationery purchase requisitions and place orders for requests
Place and receive stationery orders
Coordinate double parking
Compile first aid audits from houses, place orders and distribute
Receive first aid order and coordinate correct supplies for placements according to orders
Maintain and coordinate administrative equipment such as binder, photocopier, phone, laminator, and defibrillator
Filing
Receive new employee paperwork, checking all paperwork is submitted
Coordinate and issue new employees with necessary equipment – AC ID card
Liaise with current employees
Liaise with Managers and Stakeholders
Communicate via email both with internal employees and external organisations




Identify and communicate to Manager any issues
Ensure that all relevant legislation and AC polices are abided by and knowledge is current
Liaise with clients including those with Disabilities and be empathetic to client requirements and needs
Ensure confidentiality and discretion is used when interacting and fielding phone calls from clients, their families and relatives
Minimum Requirements
1 year experience as a Receptionist or in a similar role
High level of knowledge in Microsoft Office applications
Experience in managing multiple calendars and booking/phone systems
What is on offer?
Part Time Employment (across 2-3 set days per week) with the flexibility of being available for additional days, to cover annual and sick leave.
Work week to be discussed with the applicant – the business operates during the hours of 8:30am – 5:00pm
4 weeks annual leave per year (pro rata)
Opportunity to receive Fringe Benefits Tax (salary sacrifice) on commencement of employment
Must have these documents if successful
Current Working with Children Check (for paid employment - can be obtained via transaction/apply-working-children-check)
Current NDIS Worker Check: (can be obtained via transaction/ndiswc-apply)
Current First Aid Certificate (Provide First Aid; Course Code HLTAID003)
National Police Check (this must be obtained via au/allambi/)
Drivers Licence
Comprehensively insured vehicle
Two professional references
Applications close 9am, Friday 23rd October ****.
Allambi Care is an Equal Employment Chance (EEO) employer and welcomes applications from people from Aboriginal and Torres Strait Islander, Culturally and Linguistically Diverse (CALD) backgrounds as well as People With a Disability.
We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
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📌 Receptionist (New South Wales)
🏢 Allambi Care
📍 New South Wales