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Please specify...Verification *Thank you for your feedbackYour input helps us improve our service.We are currently looking for a capable Executive Assistant or Office Manager to fill a part‐time contract role with a view to becoming a permanent employee within a globally‐aligned, boutique media agency.The successful candidate will be able to demonstrate the following attributes:Effective understanding of and interest in the Australian media industryStrong attention to detail and accurate management of dataAbility to liaise with and co‐ordinate service providersMust be organized, efficient and adaptable to recent challengesAbility to work autonomously with minimal supervisionThis role of Executive Assistant and Office Manager is pivotal in ensuring the smooth operation of the office.
You will provide comprehensive support to a senior executive, managing their schedule and administrative tasks with precision.
Your ability to anticipate needs and maintain an organised environment will be essential to the executive's productivity.Key responsibilitiesManage the executive's calendar, prioritising appointments and meetingsPrepare and coordinate documentation for meetings and presentationsMaintain office supplies and manage procurement processesAssist with travel arrangements and itinerariesProvide administrative support including data entry and filing systemsSkills & experienceProven experience in providing high‐level executive supportStrong capability in office management and administrative processesDemonstrated ability to manage competing priorities in a fast‐paced environmentWhat's in it for youOpportunity to work closely with senior leadership and influence office operationsGain exposure to strategic decision‐making processes within the organisationDevelop your skills in a supportive environment with a focus on professional growthAs an inclusive workforce, we welcome everyone and encourage our employees, clients, and candidates to showcase their authentic selves.Should you require reasonable adjustments throughout the recruitment process, we encourage you to make a request by phoning the above‐mentioned recruitment consultant to discuss.
In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.Executive Assistant and Office Manager (Part‐Time)B‐Corp company with multi‐award winning products (Good Design x4, Red Dot x2 and many others)Customer‐centric team (4.8 / 5 star rating out of ****+ customer reviews)Hi, we're Eva — Welcome home.With our laser focus on bringing more thoughtful design to your everyday life,



come join us as we help make more people feel at home with Eva.People are a huge part of the way we work at Eva, and we believe in caring for each other, ourselves, our community and our customers.
We value honesty and authenticity and work together with humility to make things happen!
When the team wins, we all win.
If this sounds like a team you'd like to be part of, read on below.What's the day to day like?
As the Executive Assistant & Office Manager, you sit at the intersection of the founders, the office and the team, making sure the day‐to‐day runs smoothly, the space feels great to work in, and nothing on the founders' plates drops through the cracks.You're always one step ahead, unfussed by shifting priorities, and you notice what's missing before it becomes someone else's problem.At its core, this is a hands‐on execution role.
You might be booking travel, getting a new starter's laptop and desk set up, chasing an outstanding expense claim, coordinating a team lunch, or making sure the kitchen and coffee machine are ready for a fresh Monday.This role reports directly to the founders, which means you'll get a rare front‐row seat to how the business actually runs.
It's perfect for someone who wants that exposure, takes pride in their work, and gets a kick out of being the reason things run smoothly.
Your success here will be defined by the energy you bring to work every day.What you'll be doingFounder SupportProvide administrative support to founders (travel logistics, scheduling, events and offsites)Assist in the preparation and coordination of department projects as requiredEnsure prompt execution and tracking of leadership action items to maintain operational momentumMaintain clear documentation across business processes and policiesOffice OperationsOversee day‐to‐day office management including liaising with building management and cleaners.Manage office supplies and ensure essentials are consistently maintained (coffee, kitchen, bathroom, consumables)Get new starters set up, including laptop and desk logisticsEnsure the office remains a space the team is proud to work inCulture & EventsOrganise and coordinate any internal team events that build community and connection at Eva including lunches, team celebrations, and assisting with the organising of company offsites.Ensure engagement initiatives are structured, consistent and sustainableFinance & Administration SupportFollow up on outstanding expense claims and receiptsRespond to invoice payment status queriesManage company software subscriptions and platformsEnsure administrative systems remain organised and compliant,



with accurate billing records.DescriptionB-Corp company with multi-award winning products (Good Design x4, Red Dot x2 and many others)Customer-centric team (4.8 / 5 star rating out of ****+ customer reviews)Hi, we're Eva — Welcome home.With our laser focus on bringing more thoughtful design to your everyday life, come join us as we help make more people feel at home with Eva.People are a huge part of the way we work at Eva, and we believe in caring for each other, ourselves, our community and our customers.
We value honesty and authenticity and work together with humility to make things happen!
When the team wins, we all win.
If this sounds like a team you'd like to be part of, read on below.What's the day to day like?
As the Executive Assistant & Office Manager, you sit at the intersection of the founders, the office and the team, making sure the day‐to‐day runs smoothly, the space feels great to work in, and nothing on the founders' plates drops through the cracks.You're always one step ahead, unfussed by shifting priorities, and you notice what's missing before it becomes someone else's problem.At its core, this is a hands‐on execution role.
You might be booking travel, getting a new starter's laptop and desk set up, chasing an outstanding expense claim, coordinating a team lunch, or making sure the kitchen and coffee machine are ready for a fresh Monday.This role reports directly to the founders, which means you'll get a rare front‐row seat to how the business actually runs.
It's perfect for someone who wants that exposure, takes pride in their work, and gets a kick out of being the reason things run smoothly.
Your success here will be defined by the energy you bring to work every day.What you'll be doingFounder SupportProvide administrative support to founders (travel logistics, scheduling, events and offsites)Assist in the preparation and coordination of department projects as requiredEnsure prompt execution and tracking of leadership action items to maintain operational momentumMaintain clear documentation across business processes and policiesOffice OperationsOversee day‐to‐day office management including liaising with building management and cleaners.Manage office supplies and ensure essentials are consistently maintained (coffee, kitchen, bathroom, consumables)Get new starters set up, including laptop and desk logisticsEnsure the office remains a space the team is proud to work inCulture & EventsOrganise and coordinate any internal team events that build community and connection at Eva including lunches, team celebrations, and assisting with the organising of company offsites.Ensure engagement initiatives are structured, consistent and sustainableFinance & Administration SupportFollow up on outstanding expense claims and receiptsRespond to invoice payment status queriesManage company software subscriptions and platformsEnsure administrative systems remain organised and compliant, with accurate billing records.
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📌 Executive Assistant, Executive Office (Melbourne)
🏢 IFM Investors
📍 Melbourne