Advanced Industrial Services Pty Ltd – Narangba QLD
Fulltime preferred | Part time considered
Advanced Industrial Services (AIS) is looking for a proactive and highly organised Office & Business Coordinator to provide a central role in supporting our growing business.
Working closely with the Director, you'll take ownership of a broad range of administrative and operational activities, helping ensure our people, projects and day-to-day business operations are well coordinated.
Based in Narangba, this is a wide-ranging, hands‐on position suited to someone who enjoys responsibility, takes initiative and can confidently manage competing priorities.
The Role
As our Office & Business Coordinator, you'll be a key point of contact across the business, ensuring information is accurate, activities are coordinated and outstanding matters are followed through to completion.
Your responsibilities will include:
Managing general office and business administration
Managing the central business email box and responding to customer and supplier enquiries
Assisting with employee scheduling and job coordination
Maintaining accurate job information in simPRO
Reviewing timesheets and following up on missing or incomplete information
Supporting payroll processing
Processing supplier invoices and providing general accounts administration
Coordinating vehicle registrations, servicing, maintenance, insurance and other fleet requirements
Maintaining accurate business, fleet and asset records
Providing day‐to‐day administrative support to the Director
Assisting to develop, improve and streamline processes and SWMS




Proactively identifying opportunities to improve and streamline business processes.
About You
We're looking for someone who enjoys bringing structure to a busy environment, takes pride in their work, and can be relied upon to see things through.
Ideally, you will have:
Previous experience in a broad administration, business support or coordination position
Experience with payroll, timesheets, invoicing and general accounts administration
Strong organisational skills and attention to detail
The ability to manage multiple priorities and changing day‐to‐day requirements
Good written and verbal communication skills
The ability to work independently and take ownership of tasks through to completion
A professional approach when dealing with employees, customers and suppliers
The confidence to follow up outstanding information and actions
The ability to maintain confidentiality when handling employee and financial information.
Experience within an electrical or trades business would be highly regarded.
Familiarity with simPRO and/or Xero would be an advantage.
Above all, we're looking for someone who is highly organised, dependable, adaptable and willing to take ownership of their responsibilities.
Flexible working arrangements may be considered for the right candidate.
About AIS
Established in ****, AIS is a dynamic and rapidly expanding provider of advanced industrial control systems and automation solutions across north Brisbane and Southeast Queensland.
We're committed to excellence, innovation, and delivering high‐impact projects for our clients, while continuing to develop and strengthen our business operations.
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📌 Office & Business Coordinator (Queensland)
🏢 Advanced Industrial Services
📍 Queensland