Select how often (in days) to receive an alert:
$160,000 - $170,000 base + salary packaging + super + 5 weeks annual leave
The Peter MacCallum Cancer Centre (Peter Mac) is a Victorian public health service and a world-leading comprehensive cancer centre seeking to excel across all spheres of clinical care, research and education.
Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, compassion and excellence, and providing the best possible cancer care for our patients.
About the team
The People and Culture team at Peter Mac includes P&C; Operations, Employee Relations and Business Partnerships, Occupational Health and Safety, Wellbeing, People Systems, Medical Workforce, Employee Experience and Payroll.
We offer an inclusive, collaborative working environment where diverse voices are celebrated and all perspectives are valued.
About the role
As the Manager Medical Workforce Unit, you will be responsible for providing strategic and operational services supporting the employment life cycle of medical staff and their workforce needs at Peter Mac, which supports our organisational goal for the world's best cancer care workforce.
You'll work collaboratively with leaders across our organisation to understand their needs, and through effective workforce strategies, deliver tangible outcomes in line with our priorities and accountabilities.
Key responsibilities will see you:
Ensure timely administration of medical staff employment processes, including recruitment, induction, and ongoing management.
Collaborate with senior management to develop recruitment strategies that meet workforce needs.
Analyse workforce data to provide insights on staffing and capacity issues, including monitoring vacancy rates and overtime usage.
Maintain effective rostering and allocation of medical staff across clinical areas, aiming to optimize workforce mix and reduce overtime.
Prepare and manage budgets related to medical workforce costs.
Foster team development through performance goal setting, coaching, and monitoring outcomes.
Participate in strategic projects and ensure compliance with health service standards and quality improvement initiatives.
This is a fantastic opportunity for an experienced medical workforce professional to join a purpose-driven organization and enjoy a wide range of staff benefits!
About you
You will be someone with excellent communication and interpersonal skills, who is able to build strong working relationships with a wide range of stakeholders.
You'll be creative and self-directed, and able to plan, organise and delegate effectively.
You'll bring with you:
Relevant tertiary qualifications in Human Resources or equivalent
Demonstrated experience in managing a medical workforce portfolio, providing effective advice and practice, including managing and rostering medical staff
An understanding of business principles, continuous improvement and key organisational performance indicators
The ability to manage, negotiate and influence employment/industrial matters in a complex environment
Significant experience engaging and influencing senior stakeholders
Proficient use of systems, data and reporting
We offer a range of benefits which support our people both personally and professionally, including:
Up to $11,660 in salary packaging to increase your take-home pay
Discounted health insurance and eye care
A comprehensive health and wellbeing program
Public transport options at our doorstep and end of trip facilities for cyclists
Onsite eateries and coffee shops and inviting rooftop garden spaces
Pathways for professional development and new career opportunities
Five weeks annual leave (pro-rata), 17.5% leave loading, purchased leave options & monthly ADOs
Flexible, hybrid working practices
Inclusion and belonging
Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community.
We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander.
We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.
For a confidential discussion about this role, please contact Marco De Marte, Director People and Culture on ******
Position Summary




The Medical Workforce Unit is a part of the People and Culture division and is responsible for supporting the employment of medical staff and the medical workforce needs of Peter Mac.
Specifically, it provides administrative management support to the CMO, Clinical Directors, Department and Unit Heads in the recruitment of all medical staff and in ongoing employment and rostering management of medical staff at Peter Mac.
Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement *********
Classification or Salary Range
HS6
Immunisation Category C
Key Relationships
Internal
Medical Staff, People and Culture, Admin Leads, Payroll and Finance
Chief Medical Officer
Clinical Directors and Medical Unit Heads/Team Leaders Chair SMS
Operations Directors
Senior Medical Staff, Junior Medical Staff and Supervisors of Training
IT and EMR teams
External
Other Health organisations, DHHS, AHPRA, Postgraduate Medical Council of Victoria, Universities, Department of Home Affairs
Medical Workforce Unit, Royal Melbourne Hospital, St Vincent's Hospital, secondment hospitals and other external rotations.
Medical Colleges
Education
Bachelor of Human Resource Management
Skills
Highly developed planning, project management and organisation skills with a demonstrated recordof accomplishment and success in the health care sector.
Expert knowledge and understanding and of medical workforce issues in Australia and overseas
Demonstrated strategic thinking skills and ability to work autonomously to develop and implement programs using continuous improvement methodology in a healthcare setting
Highly developed analytical skills and demonstrated ability to use data to inform process and strategy
Demonstrated ability to work as an effective member of a senior management team
Demonstrated experience and understanding of Medical Workforce management ideally within a Public Health setting
Tertiary qualification in HR, Business Management, or a health discipline.
Previous experience with managing and rostering medical staff is highly desirable
Attributes
Professional competence
Proven working style that is flexible, positive and collaborative
Excellent leadership and interpersonal skills
Strong leadership and management capabilities and achievements
Can do and flexible approach
Proven ability to handle complex and competing tasks and negotiate effectively
Professional manner in dealing with managers and medical staff
Certifications, Licenses & Registrations
Key Accountabilities
Key AccountabilitiesDemonstrated by / Key Performance Indicators
1.Operational Management
Operational oversight of the employment of all medical staff to ensure the timely administration of events and contracts relating to the employment of Doctors inTraining and Medical Specialists including Observers and Honorary appointments.
In conjunction with the Chief Medical Officer (CMO) and Director People and Culture develop strategic recruitment objectives to meet the workforce capacity requirementsof our medical stakeholders
Ensure that the selection and recruitment processes adhere to the Peter Mac procedures; are aligned to the professional and practice frameworks and are consistentwith best practice People and Culture processes
Ensure that frameworks and processes are in place to appropriately induct employeesinto the organisation
Analyse Workforce data to ensure the provision of professional support and advice tomedical stakeholders on workforce and capacity issues.
This includes monitoring vacation rates, casual and overtime usage to ensure appropriately experienced, qualifiedand skilled medical staff.
Establish and maintain appropriate tools to collate and allocate the medical workforce to the various areas across the clinical year, including identification of key dates for the recruitment process, annual year planners and individual yearly allocations and day to day rosters
Continually work to maximise the most effective mix of workforce in terms of permanent, fixed term and casual staff while working towards reducing the amount of rostered overtime where possible




Work with relevant parties to improve accuracy of new starter and variation paperwork and minimise payroll issues for employees
Work with Clinical Directors and others as relevant in preparing budgets and developing workforce management strategies that align with organisational objectives
Prepare, administer, control and monitor HMO budget preparation process and management of the cost centre
Develop the workforce budgeted overview for the appropriate cost centres managers to oversee and manage to ensure their staff meet budget targets
Develop your team – help team members set performance goals, and then track results and evaluate performance effectiveness
Provide coaching – engage with team members in developing and committing to their plan that targets specific behaviours, skills or knowledge needed to ensure performance improvement
Work with your team to assume joint responsibility for monitoring and evaluating activity and develop strategies to improve team outcomes
Inspire others by motivating them towards higher levels of performance that are aligned with Peter Mac's vision and values
Demonstrate emotional awareness by establishing and sustaining trusting relationships in a complex hospital environment
Key Accountabilities (Contd..)
Provide staff with clear boundaries, expectations, support and follow-up
Develop and maintain quality stakeholder relationships to ensure the Workforce planning and recruitment of medical staff is aligned with workforce analysis and stakeholder feedback
Participate in a range of communication forums to maximise opportunities to obtain service feedback, ascertain stakeholder needs and implement system improvements in a timely manner.
Work with People and Culture team to ensure consistency of processes across the employment spectrum.
Establish an action plan for self and others to complete work efficiently and on time by setting priorities, establishing timelines and ensuring staffing levels and skill mix is maintained across the continuum.
3. Other responsibilities
In conjunction with the Director, People and Culture participate in strategic recruitmentand workforce projects
Participate in any other projects, as reasonably required, by the Hospital Executive
Have a good working knowledge of the National Safety and Quality Health ServiceStandards, pursue opportunities for quality improvement, and actively contribute to the accreditation process where required
Participate in promotional events to enhance recruitment opportunities for Peter Mac.
4.Key Performance Indicators
Key performance measures guide how performance will be measured for success in thisrole.
These will be set with you as part of your Performance Development plan.
KPI measurements may include but are not limited to:
Maximise the supply of medical workforce to meet service demands
Client satisfaction
Recruitment processing turnaround times
Ensure that 100% of complaints are recorded, acknowledged and followed up in a timely manner
Ensure that meetings are conducted on a regular basis with medical stakeholders so feedback can be received and strategies implemented to address
100% compliance with credentialing requirements
Timely publication of accurate rosters to metrics KPI metrics for rostering
Escalation of late timesheet submission for medical staffoManagement of leave liabilities
Staff rostered to cover all critical shifts
Manage rostering to ensure effective and safe rostering, within budget and targetsset including reducing the amount of rostered overtime used where possible
Processing of CME Claims within mandated timeframes in conconjunction with Finance and Payroll.
______________________________________________________________________________________________________
Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.
WHY WORK FOR PETER MAC
Peter Mac offer a range of benefits which support our people both personally and professionally.
Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.
The Peter MacCallum Cancer Centre acknowledges the traditional owners of the land on which our five sites are located throughout Victoria.
We recognise their strength and resilience and pay our respects to their Elders past and present.
#J-*****-Ljbffr

📌 Manager Medical Workforce Unit (Melbourne)
🏢 Peter MacCallum Cancer Centre
📍 Melbourne