Are you an experienced Contracts Administrator who's as confident negotiating a variation as you are coaching a junior CA through their first EOT claim?
Do you want to move beyond running your own projects and help shape how a whole team delivers?
If that sounds like you, Amicus could be your next move.
About Amicus
Amicus is an award-winning workplace design and construction firm with offices in Sydney, Melbourne and Brisbane.
We put our people's well-being, growth and flexibility first, with hybrid work, activity-based workspaces, and tailored leadership development and training.
We're high-trust and results-oriented, and we look for people who share our commitment to learning, growing and contributing to our shared success.
About the Role
As Senior Contracts Administrator, you'll take a lead commercial role on high-value, complex workplace fit out projects.
You'll own contracts, procurement and financial control from tender through to final account, and keep every project commercially sound, compliant and well documented along the way.
The role carries real leadership too.
Reporting to the State Lead - Construction, you'll lead, coach and develop the Contracts Administrators in your state, help plan CA resourcing across projects, and help build the standards and processes the team works by.
You'll be one of our most experienced commercial people, and others will look to you for guidance.
What you'll be doing
Administering and managing Australian Standard, D&C;, lump sum and cost-plus contracts,



including drafting and reviewing them to keep terms explicit and risk managed
Managing claims, variations, delays and extensions of time (EOT), and finalising project accounts at completion
Overseeing all trade procurement, from tendering and subcontractor evaluation through to negotiation and selection
Preparing and evaluating progress claims and subcontractor invoices, and forecasting cash flow and budgets weekly
Supporting cost estimating, budget creation and ongoing cost control
Ensuring compliance with BCA, NCC, WHS and our ISO ****, ***** and ***** systems
Attending site regularly to document defects, manage rectifications and keep standards high
Running PCG agendas and minutes, weekly reporting, and clear stakeholder updates
Driving project close-out, handover and final documentation
Leading, coaching and onboarding your state's Contracts Administrators, including regular monthly conversations
What you'll bring
A Certificate, Diploma or Degree in a relevant field
Minimum 4 years' experience as a Contracts Administrator, ideally in commercial fitout or workspace construction
Strong working knowledge of Australian Standard contracts (AS****, AS****, AS****, AS****) and SBW contracts,



including how they allocate legal and commercial risk
Proven experience managing claims, variations, cash flow and final accounts
Confidence reading architectural, engineering and services drawings
Experience with project management, reporting and ERP systems, plus strong Excel skills
Strong negotiation, dispute resolution and stakeholder communication skills
Experience mentoring or leading others, or a clear readiness to take that step
First Aid, CPR and White Card certification
What might not work for you
This is a working leadership role.
You'll still run 1–3 projects of your own while coaching the team, so you need to be comfortable doing both
We expect you to be on site regularly during construction (around once a week), so it isn't fully desk-based
Our reporting standards are high: weekly ACC reporting, a project health score above 85%, PCG agendas 24 hours before and minutes within 48 hours after.
You'll need to be reliable and follow through.
If you'd rather focus only on your own projects and not develop other people, this probably isn't the right fit
Why You'll Love It Here
9-day fortnight (work smarter, enjoy more long weekends)
Goals-driven, not hours-driven
Genuine support for growth: leadership training, development programs, regular constructive (and kind) feedback
Stability and career path - we've been investing in our team since ****
Supportive, positive managers and a collaborative team culture
#J-*****-Ljbffr

📌 Senior Contracts Administrator (Melbourne)
🏢 Amicus
📍 Melbourne