The Admin Assistant primary objective is to assist the Rail Coordinator with the various tasks associated with the day-to-day operation and planning associated with Rail Operations.
While the key focus for this role will be Rail Scheduling, it will also provide support with associated site operational & administrative tasks including Leave Relief, as required.
Key Responsibilities
Daily rail operations, including scheduling, allocating, and service updates
Monitor operational activities and escape issues, delays, or disruptions as required
Entry of data into the various reporting and recording systems
Prepare and maintain operational logs, reports, and performance data
Collaboratively working with internal and external stakeholders as required
Providing timely operational information and operational support
Problem solving
Providing high customer service to internal and external customers
Other administrative and/or operational support as required
Provide leave relief to staff
QUBE aims to conduct its business in a secure working environment and to meet corporate objectives and customer expectations.The Operations Support must have the skills:
To work within a team environment with great communication skills; and,
Have a keen focus on continual improvement; and,
Demonstrate a high level of Customer service; and,
Meet and exceed expectations
Your Safety Responsibilities
Identify, assess and report all known and identified hazards and incidents in the workplace implement effective risk controls utilizing relevant process/es.
Participate in the monitoring, review, and evaluation of implemented risk controls.




Stop the task where there is imminent risk beyond the acceptable tolerance of the guidelines in the risk evaluation matric and escape to the Operations Manager as per the escalation protocols.
Adhere to the requirements of the Safety Health & Environment Management System procedures and protocols at all times.
Identify and escape opportunities for improvement.
Act within OHS requirements at all times and promote safe working practices within team
Meet and/ or exceed all KPI's as outlined in the corporate schedule.
In addition, Zero Harm reflects our belief that we operate in an environment where risks are managed and that work does not impact on our people's health and wellbeing.
Avoid Taking Unjustifiable Risks
Identify, asses and report all known and newly identified hazards and incidents in the workplace
Participate in the monitoring, review, and evaluation of implemented risk controls
Stop work where there is an imminent danger and escape to the appropriate supervisor/manager
Do not engage in bullying or harassment in the workplace
Engage in safe work practices
Treat fellow employees, contractors, clients, and the public with respect.
Follow the Safety, Health & Environmental System
Follow the requirements of the SHEMS documentation including Rules, procedures, and instructions
Identify system shortcomings and opportunities for improvements
Who you report to:
Directly: Terminal Manager
Indirectly: Rail Coordinator
Your key relationships:
Operations Supervisor
Operations Administrator
This position description provides a general guide as to the major accountabilities of this role.
It should not be taken as a definitive list of duties that may be reasonably expected of the incumbent and may vary from time to time.
#J-*****-Ljbffr

📌 Admin Assistant | Rail Planning (New South Wales)
🏢 Qube Holdings
📍 New South Wales