Job Title:
Administration Assistant – Electrical, Compliance & Testing
Company:
Smart Electrical and Testing
Industry:
Electrical Services / Safety Compliance
Job Title:
Administration Assistant – Electrical, Compliance & Testing
Company:
Smart Electrical and Testing
Location:
Albion, Brisbane QLD
Employment Type:
Part Time (3 Days per Week)
Industry:
Electrical Services / Safety Compliance
About Us
Smart Electrical and Testing is a Brisbane-based provider of commercial electrical maintenance, safety compliance, and testing services—delivering test & tag, RCD testing, emergency lighting, and electrical installation solutions across the greater Brisbane region. We work across commercial, industrial, government, and critical infrastructure sites, with a strong focus on electrical safety standards, quality compliance, and professional service delivery.
The Role
We are looking for an experienced
Administration Assistant
to manage our day-to-day office operations 3 days per week. The ideal candidate thrives in a rapid-paced environment, possesses strong communication skills, and is highly proficient with cloud-based trade, accounting, and HR software.
Core Key Responsibilities
Job Management & Scheduling (ServiceM8)
Schedule and dispatch field technicians efficiently across Brisbane using
ServiceM8
.
Create, update, and manage job cards, site notes, asset lists, and client profiles.
Attach compliance checklists, safety photos, and testing data directly to active jobs.
Email & Client Communication (Gmail)




Monitor, sort, and manage company inboxes in
Gmail
with prompt, professional responses.
Handle incoming service inquiries, booking requests, and field technician site updates.
Invoicing & Financial Admin (Xero)
Convert completed ServiceM8 jobs into draft and approved invoices in
Xero
.
Assist with supplier invoice processing, basic data entry, reconciliation, and debtor follow-ups.
Compliance & Document Control
Generate and distribute test & tag registers, RCD safety reports, and emergency lighting certificates to clients.
Prepare job estimates, client quotes, and official compliance documentation.
HR & Compliance Maintenance (Happy HR)
Maintain employee records, onboarding packs, and leave requests in
Happy HR
.
Monitor and track field technician electrical licenses, CPR/LVR certifications, White Cards, and site safety induction renewals.
Selection Criteria & Qualifications
Experience:
2+ years of administrative experience, ideally within the electrical, trade, or service industry.
Software Proficiency:
Hands-on experience with
ServiceM8
,
Xero
,
Gmail/Google Workspace
, and
Happy HR
(or similar HR software).
Industry Knowledge:
Basic understanding of electrical testing compliance, test & tag procedures, or trade workflows is highly desirable.
Skills:
Excellent written and verbal communication, strong attention to detail, high-level time management, and the ability to work autonomously.
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📌 Admin (Brisbane)
🏢 Smart electrical and testing
📍 Brisbane