Senior Project Administrator (Projects, Funding & Stakeholder Coordination)
$80,000 - $90,000 + Super + NFP Salary Packaging | Hybrid Working | Full Training Provided
Join a well-established not-for-profit making a tangible difference across communities.
This respected organisation administers funding, development and infrastructure-focused programs that support member organisations across Victoria.
With a strong reputation, a collaborative culture and a long-tenured team, they are seeking a Senior Project Administrator to support a range of programs spanning applications, payments, reporting, compliance and stakeholder engagement.
This is an opportunity to join an organisation where you can see the direct impact of your work.
Working closely with stakeholders and project teams, you'll help facilitate initiatives that deliver meaningful, real-world outcomes while enjoying the stability and flexibility of a highly supportive workplace.
No prior grants or funding experience is required.
Full training will be provided.
The Chance
Joining a small and experienced team, you'll play a key role in ensuring programs are administered efficiently from initial application through to payment processing, reporting and ongoing stakeholder communication.
This role will suit an experienced administrator who enjoys working in a structured environment, managing competing priorities and building strong relationships with a broad range of stakeholders.
Coordinate applications, documentation and project records
Process payments and maintain accurate financial records
Manage reporting, compliance and administrative requirements
Liaise with member organisations and key stakeholders
Monitor timelines, milestones and competing priorities
Prepare correspondence, reports and stakeholder communications
Maintain databases,



documentation and SharePoint records
Support program administration and continuous improvement initiatives
About You
We're open to candidates from a variety of backgrounds, including:
Project Administration
Program Coordination
Senior Administration
Operations Administration
Grants or Funding Administration
Construction or Project Support Administration
Education, Membership or Not-for-Profit Administration
You will bring:
Exceptional attention to detail
Strong organisational and time management skills
Experience managing complex administrative processes
Confidence working across multiple priorities and deadlines
Excellent written and verbal communication skills
Strong stakeholder engagement skills
Advanced Microsoft Office skills, particularly Excel
Highly Regarded
Experience in a project-based environment
Exposure to funding, compliance or reporting processes
Construction, architecture, facilities or capital works administration experience
Experience reviewing project documentation, reports or feasibility studies
Why Join?
$80,000 - $90,000 + Super
NFP salary packaging benefits to increase your take-home pay
Hybrid working arrangement (3 days office / 2 days WFH)
Tuesday office collaboration day, with flexibility around remaining days
Paid onsite parking and excellent public transport access
Full training and onboarding providedSupportive team with extensive organisational knowledge
Long-term career opportunity within a respected not-for-profit
The opportunity to contribute to projects that create visible, meaningful outcomes across communities
If you're a highly organised administrator who enjoys coordinating complex processes, working with stakeholders and seeing projects through from application to completion, we'd love to hear from you.
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📌 Senior Project Administrator (Melbourne)
🏢 Sharp & Carter Business Support
📍 Melbourne