Project Administration Coordinator - Professional Learning
$75,000 - $80,000 + Super + NFP Salary Packaging | Hybrid Working
Join a well-established not-for-profit making a tangible difference across communities.
This respected organisation delivers a diverse range of professional learning, training and development initiatives that support member organisations across Victoria.
Due to continued growth and investment, a
newly created role
has become available for a Project Administration Coordinator to join a growing PMO function and support the successful delivery of training programs, events and professional learning initiatives.
This is an exciting prospect for an organised and proactive administrator who enjoys coordinating moving parts, building relationships and ensuring programs run smoothly from planning through to delivery and reporting.
Working closely with a highly regarded Professional Learning Coordinator and the broader PMO team, you'll have the opportunity to shape the role and contribute to continuous improvement initiatives as the function continues to evolve.
The Opportunity
Reporting to the Senior Project Management Officer, you'll coordinate the administration and delivery of a broad portfolio of professional learning programs, events and projects.
You'll play a central role in managing registrations, communications, reporting, governance activities and stakeholder engagement, ensuring participants enjoy a seamless experience while supporting the successful delivery of key organisational initiatives.
This role would suit someone from an events, training,



project administration or program coordination background who enjoys variety, organisation and stakeholder interaction.
Key Responsibilities
Coordinate professional learning programs, workshops and training initiatives
Manage participant registrations, attendance records and communications
Maintain project schedules, trackers and program documentation
Coordinate meetings, prepare agendas and take minutes
Monitor program milestones, actions and reporting deadlines
Prepare attendance, participation and performance reports
Maintain governance, compliance and audit documentation
Support system administration and reporting through Monday.com
Assist with testing, implementation and continuous improvement initiatives
Liaise with internal stakeholders, participants, presenters and external providers
Support basic financial administration, expenditure tracking and invoice processing
Coordinate venue, catering and logistical arrangements where required
About You
We're open to candidates from a variety of backgrounds including:
Project Administration
Program Coordination
Events Coordination
Training Administration
Learning & Development Coordination
Member Services
Operations Administration
You'll bring:
Outstanding organisational and time management skills




Strong attention to detail and ability to manage multiple priorities
Excellent customer service and stakeholder management skills
Strong written and verbal communication skills
Experience coordinating events, programs or projects
Confidence preparing reports and maintaining accurate records
Proficiency across Microsoft Office and business systems
A proactive, solutions-focused approach
Highly Regarded
Experience using Monday.com or similar project management platforms
Exposure to training, education, events or professional learning environments
Experience preparing reports, dashboards and program documentation
Previous experience working within a PMO or project-based environment
Why Join?
$75,000 - $80,000 + Super
NFP salary packaging benefits to increase your take-home pay
Hybrid working arrangement (3 days office / 2 days WFH)
Tuesday office collaboration day
Newly created role with the opportunity to shape processes and make it your own
Join a growing PMO function with robust organisational support
Work alongside a collaborative and highly regarded team
Exposure to a broad range of projects, events and professional learning programs
Variety, stakeholder interaction and meaningful work
Long-term career opportunity within a respected not-for-profit
This is an excellent opportunity for a highly organised coordinator who enjoys bringing people, processes and projects together.
If you thrive in a busy environment and love seeing programs successfully delivered from start to finish, we'd love to hear from you.
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📌 Project Administration Coordinator - Professional Learning (Melbourne)
🏢 Sharp & Carter
📍 Melbourne