Location:
Yatala, QLD
Employment type:
Casual on hire
Hours:
8am start time (some flexibility)
Salary:
$*****–$***** per hour + 12% superannuation
Commencement:
Immediate start available
Are you an experienced Executive Assistant who thrives in a busy, operational environment?
HOBAN Recruitment is seeking a highly organised and proactive
Executive Assistant
to support senior leadership at a major distribution centre in
Yatala
. This is an excellent opportunity for a capable administration professional who enjoys managing competing priorities, building strong working relationships and keeping a busy executive office running smoothly.
Working within a fast-paced corporate and operational environment, you will provide high-level administrative support while acting as a trusted point of contact for internal and external stakeholders.
About the Role
Your responsibilities may include:
Providing high-level administrative and organisational support to senior leadership
Managing complex calendars, appointments and meeting schedules
Coordinating meetings, including agendas, meeting papers, minutes and follow-up actions
Organising travel, accommodation and associated itineraries
Preparing correspondence, reports, presentations and briefing materials
Monitoring emails, deadlines and priority actions
Processing expenses, purchase orders and administrative documentation
Liaising professionally with internal teams, customers, suppliers and senior stakeholders
Assisting with site events, leadership meetings and business activities
Maintaining confidential records and handling sensitive information with discretion
Identifying opportunities to improve administrative processes and office efficiency
Providing broader administrative support as required
About You
To succeed in this position, you will ideally have:




Previous experience as an Executive Assistant, Personal Assistant or senior administrator
Demonstrated experience supporting senior managers or executives
Strong calendar, meeting and travel coordination skills
Excellent written and verbal communication skills
Advanced proficiency across Microsoft Office, particularly Outlook, Word, Excel, PowerPoint and Teams
Strong attention to detail and a highly organised approach
The ability to manage changing priorities and work confidently under pressure
Professional judgement and a high level of confidentiality
A proactive, solutions-focused attitude
Strong interpersonal skills and the confidence to communicate with stakeholders at all levels
Experience within logistics, warehousing, manufacturing, engineering, construction, mining or another operational environment would be highly regarded
What's on Offer
An opportunity to support senior leadership within a large, well-established operation
A professional and cooperative working environment
A varied role with genuine responsibility and stakeholder exposure
Convenient Yatala location, accessible from both Brisbane and the Gold Coast
Support throughout the recruitment process from your HOBAN consultant
At HOBAN, we encourage applications from people of all backgrounds and experiences. We are committed to creating an inclusive recruitment process and supporting equitable employment opportunities.
At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.
We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator ****** visit additional contact details.
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📌 Executive Assistant (Gold Coast)
🏢 HOBAN Recruitment
📍 Gold Coast