Location:
Sydney (Work from home available) / Shanghai / London / Hong Kong — Flexible multi-city working, ~6 months per year based in Australia
About the Role
Reporting directly to the Business Unit Director, you will provide comprehensive executive support including diary management, meeting coordination, project tracking, and administrative assistance across multiple geographies. This is a energetic role requiring flexibility to work across Sydney, Shanghai, London, and Hong Kong.
Key Responsibilities:
Manage and coordinate the Director's complex schedule, liaising with internal and external stakeholders across multiple time zones
Arrange meetings, travel bookings, and events across Australia, China and UK
Prepare meeting materials, agendas and documentation; ensure seamless meeting logistics
Accompany or represent the Director at meetings and events, taking minutes and following up on action items
Track key project progress, prepare regular updates and reports for the Director
Facilitate cross-departmental and cross-regional collaboration to ensure timely delivery




Draft business correspondence, reports and presentations in both Chinese and English
Handle confidential information with the utmost discretion
Assist with expense management and ad-hoc projects as assigned
Requirements:
Must hold Australian Citizenship, Australian Permanent Residency (PR)
Must hold a current Australian Full Driver's License
Available for flexible multi-city / international working arrangement, approximately 6 months per year based in Australia
Bachelor's degree or above
Minimum 3 years' experience as an Executive Assistant, Personal Assistant or similar role supporting senior management
Fluent in both Mandarin Chinese and English
(written and verbal) — essential for this role
Exceptional organisational, time management and communication skills
High level of attention to detail, discretion and professionalism
Proficiency in MS Office suite and collaboration tools
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📌 Executive Personal Assistant (Pa) To Business Unit Director (Melbourne)
🏢 Positec
📍 Melbourne