We're a well-established mining contracting company working across the Hunter Valley coal mines, and we're on the hunt for an experienced office all-rounder to take charge of our day-to-day admin.
We are looking for someone experienced across all facets of office administration, who knows their way around a busy office and can confidently run the whole admin side of the business with minimal hand-holding. This is NOT an entry-level role.
THE ROLE
Part time, ***** hours a week, with genuinely flexible hours - build your week around the school run, drop-offs and pick-ups, whatever suits. Office-based in the Maitland area. A role you grow into and make your own.
WHAT YOU'LL TAKE OWNERSHIP OF
Invoicing and quoting in Xero - raising, sending and following up what's outstanding
Matching purchase orders to invoices so nothing gets missed or billed twice
Keeping timesheets, rosters and job records up to date in our field service software
Managing the crew's tickets, licences, medicals and site inductions - staying ahead of renewals so no one gets caught out




Booking mine-site inductions and familiarisations for the team
Ordering parts, chasing suppliers and keeping the paperwork in order
Keeping safety and compliance records current
Being the go-to for the phone, email and the day-to-day that keeps an office running
WHAT WE'RE AFTER
An experienced all-rounder across all facets of office administration - you've done this before and done it well
Strong bookkeeping and invoicing skills - Xero experience is a must
Confident juggling accounts, compliance, scheduling and suppliers without being chased
A background in trades, mining, construction or a similar hands-on industry is a big plus
Organised, reliable and genuinely good at taking ownership
WHAT'S IN IT FOR YOU
Adaptable, family-friendly hours that work around school
A real role with genuine responsibility - not just filing and phones
Competitive hourly rate based on experience
#J-*****-Ljbffr

📌 Office Administrator - Part Time (School Hours Friendly) (New South Wales)
🏢 seek.com.au
📍 New South Wales