About the Role
We have an exciting opportunity for a
Personal Assistant
to support the Head of Training Academy, as well as the General Manager of Industrial Relations and General Manager of Quality. This position can be based out of either our Brisbane or Sydney office.
In this role you will provide administrative support, inclusive of diary management/scheduling, communications, reporting, records management, procurement, accounts/invoices, travel & logistics, and purchasing.
What you will do
Manage the day-to-day activities of the above roles
Oversee and coordinate management of diaries, which will include scheduling and calendar planning.
Provide administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers.
Manage financial records such as expenses, invoices and purchase requisitions.
Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders.
Coordinate travel (including international) and accommodation arrangements.
Assist other team members with JH systems and programs.
Treat sensitive information with a high level of confidentiality.
Support the three leaders with event planning and coordination, ensuring events remain within budget.
What we are looking for
Previous experience as a Personal Assistant or similar role
Experience providing support at a senior level
Advanced knowledge of Microsoft Office - Word, Excel, Power Point, Outlook




Strong knowledge of administrative practices and document/records management
Exceptional organisational skills and ability to juggle competing priorities
Confidence in working directly with executive level stakeholders and EA's
What we offer
Market-competitive salary and benefits, including salary continuance and salary sacrifice options
Flexible work arrangements and generous leave, including 18 weeks paid parental leave
Career development through technical, leadership and emerging talent programs
Opportunities to work on some of Australia's most iconic projects
A diverse and inclusive culture where everyone feels they belong
Wellbeing support and benefits designed to help you thrive
At John Holland, our purpose is simple: we transform lives with everything we do.
We know infrastructure is about people - our customers, our employees and the communities we work in every day. That's what sets us apart: deep expertise, proven capability and a genuine commitment to creating better outcomes for people along the way.
With expertise spanning engineering, construction and operations, we're delivering the projects and services that keep communities moving. From rail, roads and bridges to hospitals and stadiums, we've helped shape Australia through iconic projects. You'll even see us operating buses, trains and trams.
Be part of a team that's up for the challenge of transforming lives.
John Holland does not accept any speculative or unsolicited CVs from agencies that have been sent to our internal recruitment team or hiring managers.

📌 Personal Assistant (Queensland)
🏢 John Holland
📍 Queensland