Northlane Consulting Engineers is a Queensland-based civil engineering, design and disaster recovery specialist. We deliver complex infrastructure projects across Queensland and pride ourselves on combining technical excellence with a supportive, people-focused culture.
Established in ****, our team of approximately 50 engineers, project managers, designers, superintendents, administrators and field inspectors work collaboratively across Queensland.
We are an award-winning team, including recent recognition through the **** IPWEA QNT Excellence Awards for our work with Noosa Council on major reconstruction projects along with our Director, Heath Jones being awarded Engineer of the Year.
Administration Officer – IMS
The primary focus of this role will be the ongoing coordination, maintenance and improvement of our
Integrated Management System (IMS)
, while also providing support across other key business functions including Accounts, Travel and Business Systems.
This is a great opportunity for someone who enjoys a varied role that combines administration, compliance, documentation, systems coordination and continuous improvement.
Why join Northlane
Established consultancy based on the beautiful sunshine coast, where culture comes first
Genuine flexibility when life happens (appointments, family needs, etc.)
Birthday leave + employee assistance program (EAP)
Opportunities for mentoring, leadership and professional development
Quarterly social events
Supportive administration team
Key Responsibilities
Integrated Management System (IMS)
Maintain and continuously improve the company's Integrated Management System (ISO ****, ISO ***** and ISO *****)
Develop and maintain IMS documentation, including policies, procedures,



registers, templates and controlled documents
Conduct internal audits and coordinate corrective and preventative actions
Manage incidents, hazards, non-conformances and report on quality, safety and environment to the executive team
Assist with monitoring compliance requirements, surveillance audits and supporting continual improvement initiatives across the business
Manage supplier and subconsultant compliance by maintaining registers, licences, insurance certificates and records
Support the business in embedding IMS requirements into everyday operations
Business Administration Support
Provide high-quality administrative support across the business
Support the Accounts Officer with administration tasks, invoice processing and financial documentation as required
Assist the Travel Officer with travel coordination and administration
Support the Business & Systems Lead with system improvements, process updates and technology initiatives
Maintain accurate records and assist with reporting, document preparation and general coordination activities
Identify opportunities to improve processes and make the business more efficient
Provide general administrative support to the Business Director and COO as required
You are an experienced administrator who enjoys variety, takes ownership and has a strong eye for detail.



You understand that effective systems and processes help businesses operate successfully, and you enjoy being involved in making things work better.
You will bring:
You will bring:
Previous experience in a senior administration, business support, quality, compliance or IMS-related role
Experience working with management systems, controlled documents, registers or process documentation
Solid attention to detail and the ability to manage competing priorities
Confidence working with policies, procedures and business processes
Strong written and verbal communication skills
The ability to work independently while building positive relationships across the business
Confidence using Microsoft Office and the ability to learn new systems quickly
A proactive, practical approach and willingness to support others when needed
Experience with ISO management systems or an internal auditor qualification in (ISO ****, ISO ***** and ISO *****) will be highly regarded.
Experience within engineering, construction, infrastructure or other project-based environments will also be advantageous, but is not essential.
About You
At Northlane, you will be more than an administrator - you will be a valued member of a collaborative team where your ideas and contribution matter.
This role provides the opportunity to take ownership of an important business function, work closely with experienced professionals, and contribute to improving the way we operate.
If you are looking for a role where you can use your administration skills, grow your systems knowledge and make a meaningful impact, we would love to hear from you.
#J-*****-Ljbffr

📌 Administrator Officer – Ims (Queensland)
🏢 Northlane
📍 Queensland