Our client is a large NSW Government organisation undertaking a significant, multi-year transformation of its Human Capital Management (HCM) environment.
The program is entering an important phase, with renewed executive direction and a focus on establishing a sustainable future operating model for HR services, processes, data and ways of working.
This is a business-led transformation rather than a conventional technology implementation. The program is currently technology-agnostic, with future HCM technology options to be considered once business requirements and the future operating model are better defined.
Role Description:
The HCM Transformation PMO will support the effective coordination, governance and oversight of a complex transformation program spanning multiple workstreams and stakeholder groups.
Working closely with program leadership, workstream leads and business stakeholders, the role will help maintain program plans, reporting, governance artefacts, risks, issues, dependencies and actions. The successful candidate will support clear visibility of program progress, facilitate timely decision-making and ensure that governance and reporting requirements are consistently met.
The role requires strong PMO discipline, attention to detail and the ability to work across a changing program environment where priorities, dependencies and business requirements may evolve as the transformation progresses.
Responsibilities include:
Support day-to-day PMO operations across the HCM transformation program
Maintain integrated program plans, milestones, deliverables and workstream schedules
Coordinate program governance forums, steering committee meetings and working groups
Prepare agendas, papers, presentations, minutes, action logs and decision registers
Consolidate progress updates from workstream leads and prepare accurate program status reports
Monitor milestones, dependencies, risks, issues and actions, escalating matters requiring management attention
Maintain RAID logs and support the development and monitoring of mitigation strategies
Track program deliverables, decisions, commitments and outstanding actions
Support resource planning,



budget tracking and financial reporting where required
Coordinate inputs from business, technology, data, change and transformation teams
Assist with governance frameworks, reporting templates, processes and PMO standards
Ensure program documentation is accurate, current, accessible and appropriately controlled
Support preparation of executive updates, steering committee papers and evidence-based reporting
Identify gaps in reporting, governance or delivery coordination and recommend improvements
Support change control, dependency management and the assessment of impacts on program milestones
Work collaboratively with program leadership to maintain delivery discipline across multiple workstreams
Provide proactive follow-up to ensure actions, decisions and reporting requirements are completed on time
Skills and Experience
Significant experience in a PMO, Senior PMO Analyst, PMO Lead or program coordination role within a complex transformation program
Demonstrated experience supporting large-scale business transformation, operating model or enterprise change initiatives
Strong program planning, scheduling, reporting and governance coordination skills
Experience preparing executive-level reports, steering committee papers and governance documentation
Strong capability in risk, issue, action and dependency management
Experience consolidating reporting across multiple workstreams and stakeholder groups
Excellent stakeholder engagement, communication and coordination skills
Strong attention to detail and the ability to manage competing priorities and deadlines
Demonstrated ability to work in complex environments where priorities and requirements may change
Experience maintaining integrated plans, milestone trackers,



decision registers and RAID logs
Solid analytical skills, with the ability to identify delivery concerns and elevate issues appropriately
Proficiency with Microsoft Office applications, particularly Excel and PowerPoint; experience with project planning or reporting tools advantageous
Experience in HCM, HRIS, HR transformation or workforce transformation programs highly desirable
Experience working in large, complex organisations with multiple governance layers advantageous
NSW Government or large public sector experience highly desirable
Experience supporting senior executives, program directors and steering committees advantageous
Exposure to enterprise technology or SaaS transformation programs, including SAP SuccessFactors or Oracle HCM, beneficial but not essential
What will make you successful?
The successful candidate will be a proactive and organised PMO professional who can bring structure, visibility and discipline to a complex transformation program.
You will be comfortable coordinating information across multiple workstreams, maintaining accurate governance and reporting artefacts, following up on actions and highlighting risks before they become significant delivery issues.
You will understand that effective PMO support is more than producing reports. It requires strong judgement, stakeholder engagement and the ability to provide program leadership with clear, timely and reliable information to support decisions and maintain delivery momentum.
Contact: Sam Baidya
Keywords: HCM, PMO Lead, Program Management Office, Program Governance, Program Reporting, Program Coordination, Transformation Program, Business Transformation, HCM Transformation, HR Transformation, HRIS, Future Operating Model, Business Reform, RAID Management, Risk Management, Issue Management, Dependency Management, Integrated Planning, Program Controls, Steering Committee, Executive Reporting, Governance Framework, Project Planning, Milestone Tracking, Change Control, NSW Government, Public Sector, SAP SuccessFactors, Oracle HCM, SaaS Transformation
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📌 Hcm Program Management Office (Pmo) Lead (Sydney)
🏢 AAR Consulting Group
📍 Sydney