Practice Manager/Senior Medical Secretary
If you're someone who would love the opportunity to join a new specialist practice, help establish the systems and processes from the outset and evolve your own role as the practice grows, this could be a wonderful next move.
This is a great opportunity for an experienced Practice Manager to join a new orthopaedic practice and play an significant role in establishing how it operates.
This will be a
hands-on Practice Manager role from the outset
. In the early stages of the practice, you'll work closely with the specialists across both Practice Management and medical secretarial responsibilities — coordinating clinics and day-to-day administration while also establishing the
systems, processes and workflows
that will support the practice as it grows.
You'll be predominantly based at
SAN Wahroonga
, with some travel to clinics at
Westmead Private Hospital and Norwest Private Hospital
. The role also offers genuine flexibility, with the opportunity to work from home
up to
three half days each week
.
What makes this opportunity a little different is the chance to help shape the Practice Manager role alongside the practice itself.
As the practice grows and develops, the plan is to bring a
Medical Secretary
on board, allowing you to step back from some of the day-to-day secretarial responsibilities and focus more of your time on the broader Practice Management responsibilities — including operations, systems and processes, workflow improvement and the ongoing development of the practice.
While this is a Practice Manager position, we'd also love to hear from highly experienced Senior Medical Secretaries or Practice Coordinators who are ready to take on broader Practice Management responsibility and feel excited by the opportunity to help establish a new practice.
Remuneration
$42–$45 per hour + super, depending on experience
Fulltime role:
38 hours per week
Primary location:
Predominantly SAN Wahroonga
Clinic travel:
Some travel to Westmead Private Hospital and Norwest Private Hospital
Hybrid flexibility:
Up to three half days working from home each week
Longer term:




The role is expected to become predominantly SAN Wahroonga based and increasingly focused on Practice Management as the practice grows
Why you'll enjoy this role
Help shape how the practice operates
– have genuine input into establishing systems, processes and workflows.
Grow your Practice Manager role alongside the practice
– be hands-on across both management and medical secretarial responsibilities initially, with an increasing focus on broader Practice Management as the practice grows.
Use your systems mindset
– ideal if you enjoy creating structure, improving workflows and finding better ways of doing things.
Take real ownership
– work closely with the specialists and become someone they can rely on across the day-to-day running of the practice.
Enjoy plenty of variety
– combine medical secretarial duties, clinic coordination, patient administration and broader practice operations.
Hybrid flexibility
– work from home for three half days each week.
Attractive remuneration
– $42–$45 per hour + super, depending on experience.
Longer-term opportunity
– grow your responsibilities and career as the practice develops.
What will your day look like?
You'll have a varied role and really have your finger on the pulse of the practice — knowing what's happening across the clinics, what needs attention and what needs to happen next to keep everything moving smoothly.
Your responsibilities will include:
Coordinating specialist consulting clinics
Managing appointments and practitioner diaries across the three locations
Communicating with patients and responding to enquiries
Coordinating procedures, hospital admissions and theatre-related administration
Managing medical correspondence and patient documentation




Billing and general medical administration
Liaising with hospitals, referrers and other healthcare providers
Keeping the specialists organised and ensuring important follow-up happens when it should
Using Gentu across appointments, patient information, correspondence and day-to-day practice administration
Helping establish templates, systems, processes and workflows
Identifying opportunities to make administration more efficient and the patient journey smoother
Who would thrive in this role?
We'd love to hear from an experienced Practice Manager who enjoys being hands-on, taking ownership and contributing to how a practice operates and develops. We'd also welcome applications from highly experienced Senior Medical Secretaries or Practice Coordinators who are ready to step into a Practice Manager role and bring the confidence, initiative and broader thinking that comes with that responsibility.
You may already be working as a Practice Manager, or you may have built substantial experience within specialist medical administration and feel ready to take that next step. Either way, you'll enjoy being close to the day-to-day running of the practice while also thinking more broadly about systems, processes, workflows and how the practice develops.
You'll ideally bring:
Strong specialist medical practice experience, gained through Practice Management, senior medical administration or medical secretarial roles
Excellent organisation and meticulous attention to detail
Confidence coordinating busy specialist clinics and diaries
Strong patient communication and customer service skills
Experience with medical billing and practice administration
The ability to work independently and take ownership
Initiative and strong follow-through
A genuine interest in systems, processes and improving the way things work
Confidence learning and implementing current systems
A warm, skilled and collaborative approach
The ability to adapt as the practice develops
Experience with Genie Solutions Gentu would be highly regarded, although it isn't essential for the right person.
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📌 Practice Manager/Senior Medical Secretary (Sydney)
🏢 Indigo HR
📍 Sydney