Vehicle Purchasing & Wholesale Administrator – Part Time, School Hours

About us

Sell Direct is a high-volume vehicle buying business in Seaford. We purchase vehicles directly from private sellers and wholesale them to the trade or keep them for our retail business Car Depot. We need an experienced motor trade administrator to join our team of vehicle buyers and manage the paperwork on every vehicle that comes in and goes out.

The role

You’ll work alongside our team of vehicle buyers. You’ll handle the full admin process for vehicles coming in from private sellers, then process each one out to wholesale buyers. The role is mainly office-based, but you’ll also drive to collect vehicles from sellers and deliver them to buyers and auctions. You’ll be working with high volumes, so accuracy and organisation matter. Hours are flexible within school hours, approximately 9:30am–2:30pm, 5 days per week.

What you’ll do

Vehicles in

- Prepare and check purchase paperwork from private sellers, including contracts, ID verification and signed documents
- Run PPSR checks and confirm clear title before we pay
- Arrange finance pay-outs with lenders where vehicles are encumbered
- Process seller payments accurately and on time
- Complete VicRoads transfers into the dealership
- Enter purchased vehicles into stock in Eclipse

Vehicles Out

- Raise wholesale invoices and process vehicles out to trade buyers and auctions
- Complete VicRoads transfers and disposal paperwork




- Follow up and reconcile payments received from wholesale buyers
- Keep stock records accurate and up to date general
- Work closely with our vehicle buyers to keep every purchase moving from agreed deal to paid and transferred
- Drive to pick up purchased vehicles from sellers and drop vehicles off to wholesale buyers and auctions if required
- Make sure every vehicle file is complete and meets LMCT and Consumer Affairs Victoria requirements
- Liaise with sellers, buyers, lenders and the buying team by phone and email

About you

Essential:

- Previous administration experience in the motor trade industry
- A solid understanding of vehicle purchasing paperwork, title checks and finance pay outs
- High attention to detail; incomplete files and unpaid pay outs don’t get past you
- Able to manage high volumes without losing accuracyCurrent full Victorian driver’s licence with a positive driving record
- Happy to split your time between the office and the road, driving a range of different vehicles
- A team player who communicates clearly with buyers and sellers
- Organised, reliable and comfortable working on your own

Highly regarded

- Experience with Eclipse dealer management system
- Working knowledge of VicRoads transfer processes
- Wholesale or trade-in admin experience
- Experience processing lender pay outs
- Able to drive manual vehicles

What we offer

- Wages based on experience
- Stable, ongoing position in a growing business

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📌 Vehicle Purchasing & Wholesale Administrator – Part Time, School Hours (Melbourne)
🏢 Car Depot
📍 Melbourne