We're a well-established mining contracting company working across the Hunter Valley coal mines, and we're on the hunt for an experienced office all-rounder to take charge of our day-to-day admin.

We are looking for someone experienced across all facets of office administration, who knows their way around a busy office and can confidently run the whole admin side of the business with minimal hand-holding. This is NOT an entry-level role.

THE ROLE

Part time, 10-30 hours a week, with genuinely flexible hours - build your week around the school run, drop-offs and pick-ups, whatever suits. Office-based in the Maitland area. A role you grow into and make your own.

WHAT YOU'LL TAKE OWNERSHIP OF

- Invoicing and quoting in Xero - raising, sending and following up what's outstanding
- Matching purchase orders to invoices so nothing gets missed or billed twice
- Keeping timesheets, rosters and job records up to date in our field service software
- Managing the crew's tickets, licences, medicals and site inductions - staying ahead of renewals so no one gets caught out




- Booking mine-site inductions and familiarisations for the team
- Ordering parts, chasing suppliers and keeping the paperwork in order
- Keeping safety and compliance records current
- Being the go-to for the phone, email and the day-to-day that keeps an office running

WHAT WE'RE AFTER

- An experienced all-rounder across all facets of office administration - you've done this before and done it well
- Strong bookkeeping and invoicing skills - Xero experience is a must
- Confident juggling accounts, compliance, scheduling and suppliers without being chased
- A background in trades, mining, construction or a similar hands-on industry is a big plus
- Organised, reliable and genuinely good at taking ownership

WHAT'S IN IT FOR YOU

- Adaptable, family-friendly hours that work around school
- A real role with genuine responsibility - not just filing and phones
- Competitive hourly rate based on experience

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📌 Office Administrator - Part Time (School Hours Friendly) (Maitland)
🏢 seek.com.au
📍 Maitland