Accounts, Payroll & Administration Officer

Advance Building Supplies – Torrington QLD

Accounts, Payroll & Administration Officer

Advance Building Supplies | Manufacturing & Construction

Location: Torrington, Toowoomba QLD
Employment Type: Full-time
Remuneration: Competitive salary based on experience, qualifications and demonstrated capabilities.

About the Role

We are seeking an experienced, highly organised and motivated Accounts, Payroll & Administration Officer to join our team.

Our business operations span light-gauge steel frame and truss manufacturing, building supplies and residential construction.

This is a hands‑on position requiring a capable individual to independently oversee the complete accounts, payroll and administration functions across both our manufacturing and construction operations.

The successful applicant will be confident working autonomously, maintaining accurate financial records, meeting deadlines and supporting management with financial reporting, project costing and general business administration.

We are looking for someone who takes ownership of their responsibilities, demonstrates initiative and has the experience to manage multiple business operations efficiently.

Key Responsibilities

Accounts & Financial Administration

- Independently manage accounts payable and receivable
- Process supplier invoices, customer invoicing and payments
- Complete bank and credit card reconciliations
- Manage outstanding debtors and creditor payments
- Maintain accurate bookkeeping and financial records
- Monitor business cash flow, expenses and financial commitments
- Prepare financial summaries and management reports
- Prepare BAS, GST and taxation information for review and lodgement by the external accountant or registered BAS agent
- Liaise with external accountants and financial professionals
- Maintain separate and accurate financial records for each business

Payroll & Employee Administration





- Independently manage end-to-end payroll processing
- Calculate and process wages, overtime, allowances and leave entitlements
- Maintain employee timesheets, payroll records and leave balances
- Manage superannuation, PAYG withholding and Single Touch Payroll reporting
- Interpret and apply relevant Modern Awards and employment conditions
- Maintain accurate and confidential employee records
- Assist with employee onboarding and employment documentation
- Respond to payroll-related enquiries
- Ensure payroll is processed accurately and on time

Construction Accounts & Project Administration

- Manage subcontractor and construction supplier accounts
- Process purchase orders, invoices and subcontractor payments
- Maintain accurate construction job-costing records
- Prepare and track progress claims and customer payments
- Monitor project variations and associated financial adjustments
- Assist with project profitability reporting
- Maintain financial documentation for individual construction projects
- Liaise with construction managers, supervisors, suppliers and subcontractors

Manufacturing Accounts & Administration

- Manage supplier accounts and purchasing documentation
- Process customer invoicing, deposits and outstanding payments
- Monitor manufacturing job costs and financial records
- Assist with job profitability tracking and reporting
- Maintain accurate financial records for manufacturing orders
- Liaise with production, sales and management personnel

General Office Administration

- Oversee daily office administration across both business operations
- Maintain organised records,



correspondence and documentation
- Manage customer and supplier enquiries professionally
- Coordinate administrative processes and deadlines
- Identify opportunities to improve accounting and administration systems
- Provide direct administrative and financial support to management

Skills & Experience Required

- Proven experience in accounts, bookkeeping, payroll or a similar position
- Proven ability to independently manage complete accounts and payroll functions
- Robust understanding of Australian payroll requirements, Modern Awards, superannuation and GST
- Experience using accounting software such as MYOB or Xero
- Strong Microsoft Excel and general computer skills
- Excellent organisational and time-management abilities
- High level of accuracy and attention to detail
- Ability to manage multiple responsibilities and competing deadlines
- Strong written and verbal communication skills
- Ability to work autonomously and take initiative
- Professional, trustworthy and reliable attitude

Highly Regarded

- Previous experience within the construction or manufacturing industries
- Experience with construction job costing, progress claims and subcontractor accounts
- Certificate IV in Accounting and Bookkeeping, Diploma of Accounting or relevant higher qualification
- Experience managing payroll across multiple Modern Awards
- Experience preparing management financial reports and cash‑flow forecasts
- Experience managing accounts for multiple businesses

What We Offer

- Stable, long‑term employment with established local businesses
- A position offering genuine responsibility and autonomy
- Competitive salary based on experience, qualifications and demonstrated capabilities
- A varied role across manufacturing and construction
- Supportive management and a professional working environment
- Opportunity to contribute to business improvements and operational efficiency

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📌 Accounts, Payroll & Administration Officer (Toowoomba Regional)
🏢 Advance Building Supplies
📍 Toowoomba Regional