We are seeking an experienced Executive Assistant for an urgent temporary opportunity supporting senior leadership within a fast-paced business.n
nThis role will suit a highly organised and proactive professional who can hit the ground running, manage competing priorities and provide reliable support at a senior level. You’ll need to be comfortable working with senior stakeholders, communicating confidently and keeping things on track when priorities change.n
n Key Responsibilitiesn
n
n
- Manage the GM’s diary, appointments and competing priorities
n
- Coordinate meetings, appointments and scheduling requirements
n
- Arrange domestic and international travel and accommodation bookings
n
- Prepare agendas, take minutes and follow up on actions
n
- Provide high-level administrative support to senior leadership, including GM and MD-level stakeholders
n
- Manage correspondence and ensure communication is clear and timely
n
- Anticipate requirements, identify potential issues and respond to changing priorities
n
- Maintain accurate records and support the smooth day-to-day running of the office
n
About Youn
n
n
- Previous experience as an Executive Assistant
n
- Strong diary management,
meeting coordination and minute-taking skills
n
- Experience coordinating travel and accommodation arrangements
n
- Excellent organisation and time management, with the ability to juggle competing demands
n
- Confident communication skills and the ability to work effectively with senior stakeholders
n
- A calm, level-headed approach, with the ability to adapt when plans change and manage sensitive situations with discretion
n
- Proactive, dependable and comfortable working autonomously
n
- Available to commence at short notice and commit to a full-time, onsite role in Mulgrave
n
The Chancen
nThis is an excellent opportunity for an experienced EA who enjoys a busy environment, can quickly get across new systems and processes, and takes pride in keeping senior leaders organised and supported.n
nThe assignment is for a minimum of 3 months, with potential for extension.n
n Next Stepsn
nIf you're an experienced Executive Assistant available at short notice, we'd love to hear from you. Apply now or contact Joni Gilbertson on 03 9535 2113 for a confidential discussion.