Are you an experienced Executive Assistant who thrives in a fast‑paced, high‑trust environment? This is a rare opportunity to support two C‑suite leaders while ensuring the smooth, coordinated running of team operations.

About the Role

You’ll provide high‑level executive and administrative support to C‑suite leaders, managing calendars, communications, board deliverables, travel, meeting preparation and team coordination. Your work ensures both executives are informed, prepared and operating at peak efficiency.

Key Responsibilities

- Act as the primary contact for internal and external stakeholders, including directors, regulators and senior leaders
- Manage inboxes, calendars, calls and meeting preparation with accuracy and foresight
- Prepare presentations, papers and documentation across the Microsoft suite
- Coordinate weekly travel arrangements
- Track board planners and ensure deliverables are met




- Prepare agendas and coordinate Enterprise Risk and Risk Forum meetings
- Maintain ER filing systems in line with legal and organisational requirements
- Support team communication, workflow and morale
- Manage deadlines, priorities and follow‑through on action items
- Uphold strict confidentiality and discretion

About You

You’re a trusted, proactive EA who communicates clearly, anticipates needs and builds strong relationships across all levels — especially at C‑suite level.

- Minimum 5 years’ EA experience, ideally supporting senior executives (financial services advantageous)
- Exceptional attention to detail and time management
- Confidence managing competing priorities under pressure
- High level of discretion and confidentiality
- Robust written and verbal communication skills

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📌 Executive Assistant (Melbourne)
🏢 Mecca Recruitment Group
📍 Melbourne