Administrative Assistant

Sydney University of Recent South Wales

Job Description

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.

Ranked among the top 50 universities globally, we attract the highest potential students from Australia and around the world. Our researchers tackle the biggest economic, business, and social challenges with partners around the world.

Position Summary

An Administrative Assistant is responsible for providing, practical and efficient administrative support.

This role will:

- Perform routine administrative tasks such as typing, data entry, emails, diary management, filing, photocopying, accepting/arranging deliveries and couriers, room bookings, catering, mail sorting, ordering and stocking stationery and equipment.
- Maintain filing systems, spreadsheets, databases and websites.
- Respond to standard enquiries on UNSW administrative practices.
- Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings.
- Induct new staff and visitors including arranging access to systems, buildings and site orientation.
- Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself or others.

A person engaged is generally expected to have the following skills and experience:

- Attention to detail and organisation skills.
- Proficient in Microsoft Office software and other online systems.

Pre-Employment Checks

Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.





These pre-employment checks may include a combination of some of the following checks:

- National and International Criminal history checks
- Entitlement to work and ID checks
- Working With Children Checks
- Completion of a Gender-Based Violence Prevention Declaration
- Verification of relevant qualifications
- Verification of relevant professional membership
- Employment history and reference checks
- Financial responsibility assessments/checks.
- Medical Checks and Assessments

Compliance with the necessary combination of these checks is a condition of employment at UNSW.

The University reserves the right not to proceed with any appointment.

If you require any further information regarding the role, please contact Febrina Salihin via

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond daily. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.

Responsibilities

The duties initially assigned include, but are not limited to:

- Reception relief (cover for lunch, breaks and Friday afternoon from 3pm)
- Assistance organising and preparing for internal staff events
- Daily Staff Movements
- Co-ordination of meetings,



conference calls and video conferences with both internal & external stakeholders
- Preparing documents/presentations – formatting, printing, binding as needed
- Assistance with monthly Amex reconciliation

Other shared responsibilities (with Admin Team)

- Responding to requests via team inbox
- Co-ordination of travel – Domestic
- ASG Team support and role coverage

Job Summary

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond daily. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.

Responsibilities

The duties initially assigned include, but are not limited to:

- Reception relief (cover for lunch, breaks and Friday afternoon from 3pm)
- Assistance organising and preparing for internal staff events
- Daily Staff Movements
- Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
- Preparing documents/presentations – formatting, printing, binding as needed
- Assistance with monthly Amex reconciliation

Other shared responsibilities (with Admin Team)

- Responding to requests via team inbox
- Co-ordination of travel – Domestic
- WorkDay Expense reconciliation
- ASG Team support and role coverage

Experience and Qualifications

- 3‑5 years’ experience as an Administrative Assistant within a corporate environment
- Qualifications in Office / Business Administration desirable
- Ability to work in a team environment
- Advanced skills in Microsoft Office; Outlook and established applications
- Advanced skills in Microsoft 365 and Workday would be desirable

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