About us

UpTrade Alpha is a fast-growing Australian FinTech startup specialising in cryptocurrency research, financial data analytics, and market intelligence. Our subscription-based platform delivers high-quality market research, investment insights, and data-driven analytics to individual investors, professional traders, UpTrade brokerage clients, and the broader investment community. We're a dynamic and ambitious team passionate about financial markets, technology, and innovation.

About the role The Executive Assistant & Operations Coordinator provides high-level administrative and operational support to the UpTrade Alpha research leadership team, ensuring efficient daily business operations.

Key responsibilities include managing executive schedules and communications, coordinating research and content delivery, overseeing membership administration, liaising with stakeholders and improving internal processes. The role aims to streamline operations and reduce administrative workloads, enabling senior researchers to focus on investment research, content development and business growth.

Key responsibilities

- Manage calendars, meetings, appointments and weekly schedules for the research leadership team
- Organise executive inboxes, prioritise communications and coordinate follow-ups
- Establish structured weekly workflows to improve productivity and time management
- Coordinate meetings with internal teams,



brokers, clients and external stakeholders
- Track key deadlines, action items and business priorities
- Manage administrative processes associated with UpTrade Alpha memberships and subscriptions
- Coordinate membership renewals, invoicing, payment follow-ups and client enquiries
- Develop and maintain a centralised research and content calendar
- Coordinate scheduling for research reports, newsletters, webinars and live sessions
- Identify administrative inefficiencies and implement workflow improvements

About you

- Minimum 3–5 years of experience in an Executive Assistant, Operations Coordinator or similar role
- Strong organisational, time management and communication skills, with the ability to manage competing priorities
- Proven experience managing executive calendars, inboxes, schedules and administrative workflows
- Highly proactive, detail-oriented and capable of working independently with minimal supervision
- Proficiency in Google Workspace, Microsoft Office and relevant CRM or task management platforms
- Solid problem-solving skills and experience improving administrative processes
- Experience in financial services, cryptocurrency, technology or a fast-growing startup is highly regarded
- Experience with client subscriptions, content scheduling or business operations is advantageous

📌 Executive Assistant & Operations Coordinator (Southbank)
🏢 UpTrade Alpha
📍 Southbank