We are seeking an experienced Executive Assistant for an urgent temporary opportunity supporting senior leadership within a fast-paced business.

This role will suit a highly organised and proactive professional who can hit the ground running, manage competing priorities and provide reliable support at a senior level. You'll need to be comfortable working with senior stakeholders, communicating confidently and keeping things on track when priorities change.

Key Responsibilities

- Manage the GM's diary, appointments and competing priorities
- Coordinate meetings, appointments and scheduling requirements
- Arrange domestic and international travel and accommodation bookings
- Prepare agendas, take minutes and follow up on actions
- Provide high-level administrative support to senior leadership, including GM and MD-level stakeholders
- Manage correspondence and ensure communication is clear and timely
- Anticipate requirements, identify potential issues and respond to changing priorities
- Maintain accurate records and support the smooth day-to-day running of the office

About You

- Previous experience as an Executive Assistant
- Strong diary management,



meeting coordination and minute-taking skills
- Experience coordinating travel and accommodation arrangements
- Excellent organisation and time management, with the ability to juggle competing demands
- Confident communication skills and the ability to work effectively with senior stakeholders
- A calm, level-headed approach, with the ability to adapt when plans change and manage sensitive situations with discretion
- Proactive, dependable and comfortable working autonomously
- Available to commence at short notice and commit to a full-time, onsite role in Mulgrave

The Opportunity

This is an excellent opportunity for an experienced EA who enjoys a busy environment, can quickly get across recent systems and processes, and takes pride in keeping senior leaders organised and supported.

The assignment is for a minimum of 3 months, with potential for extension.

Next Steps

If you're an experienced Executive Assistant available at short notice, we'd love to hear from you. Apply now or contact Joni Gilbertson on for a confidential discussion.

📌 Executive Assistant (Victoria)
🏢 Veritas
📍 Victoria