About the role: The Front Office & Mobilisation Coordinator is responsible for delivering qualified front-of-house services while coordinating employee and contractor mobilisation activities across the business. This role acts as the first point of contact for visitors, employees, candidates, and external stakeholders, ensuring a positive and professional experience while supporting workforce mobilisation, onboarding, travel arrangements, accommodation bookings, compliance documentation, and general office administration.

Key Responsibilities:

- Provide professional reception and telephone services to internal and external stakeholders

- Greet and welcome visitors, clients, contractors, and candidates, ensuring a positive first impression

- Manage reception operations and maintain a professional front-office environment

- Coordinate end-to-end mobilisation activities for employees and contractors

- Support onboarding processes by ensuring all pre-employment and mobilisation requirements are completed

- Monitor and track compliance documentation, including right-to-work documentation, qualifications and certifications, medical assessments, police clearances, training records, and site-specific requirements





- Book flights, accommodation, airport transfers, and travel itineraries for employees, contractors, and visitors

- Manage office supplies, stationery, kitchen inventory, and general office resources

- Respond to employee and contractor enquiries related to mobilisation and onboarding

- Provide exceptional customer service at all times

Required Qualifications & Experience:

- Minimum 5 years' experience in Reception, Administration, Mobilisation, Workforce Coordination, or a similar role

- Experience coordinating travel, accommodation, and workforce mobilisation activities

- Strong organisational and time management skills

- Excellent verbal and written communication skills

- High attention to detail and accuracy

- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

- Ability to work under pressure and manage competing priorities

- Strong customer service focus and professional presentation

- Experience using mobilisation or HRIS systems

- Knowledge of compliance and onboarding requirements within project-based environments

📌 Front Office & Mobilisation Coordinator (Perth)
🏢 Perdaman Chemicals u0026 Fertilisers(Operations
📍 Perth