Location

Sydney, Australia

Business

Maritime

Position type

Full Time

Contract type

Time Limited Employee

Job ID

7755

Overview

About us

We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence. As a trusted voice for many of the world’s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.

About the role

DNV Maritime Australia is looking for an Administrator for a 12-month fixed-term role.

Roles And Responsibility

- Promote and support DNV’s objectives, vision and values.
- Undertake the responsibilities described in this as minimum expectations, while supporting additional business needs as required.
- Deliver key administrative, financial, and operational support activities, including project accounting, invoicing and revenue administration, office administration and travel support, customer and order coordination, events coordination, Commercial contract administration, compliance and internal controls, and Accounts Receivable support
- Support Naval Activities - Coordinate and monitor security clearance application and renewal processes for employees, contractors, and consultants. Liaise with internal security representatives, government agencies, and external service providers regarding clearance requirements and application status. Support administration of export control compliance processes for Defense and dual-use technologies, information, and services. Support coordination of regional naval activities across Australia and New Zealand
- Provide support to other DNV stations as directed by Service Managers or Area Manager Maritime.

People and Professional Conduct The Administrator should demonstrate professionalism, personal accountability and collaboration by:

- Taking responsibility for own professional development and seeking support when required.
- Contributing to a positive, cooperative and respectful working environment.
- Assessing own competence against assigned tasks and seeking guidance from the line manager where necessary.

Quality, Compliance and Safety Take responsibility for the quality of own work.

- Plan, perform and report work in accordance with governing documents, procedures and line manager instructions.
- Identify opportunities for quality improvement and propose appropriate actions.
- Actively support implementation of the QMS.
- Comply with applicable DNV, customer, statutory, SHE and environmental management requirements.

Commercial and Customer Focus

- Perform work in a cost-effective manner that is beneficial to both customers and DNV, while maintaining required quality standards.




- Represent DNV positively to customers and the public.
- Liaise with Unit, Office and Service Managers to support consistent, coordinated and cost-effective customer service.

What we offer

- Wellbeing: DNV understands the importance of physical and mental wellbeing and aligned with our value of caring for our people, we have a ‘Be Well’ program in place.
- Parental and long service leave: DNV has a generous parental leave and long service leave policy.
- Hybrid work: We offer a hybrid work model to foster our culture while providing you with working flexibility. Social activities: To foster our culture, we enjoy regular social get togethers.
- DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity.

About you

Minimum requirements

- Diploma or Degree in Business, Finance, Administration or similar.
- 3+ years administration or operations support experience.
- Strong stakeholder management skills.
- Australian work rights.

Competence advantage

- Knowledge of Defense Industry Security Program (DISP) requirements
- Maritime, engineering, technical services or professional services industry experience.
- Exposure to compliance, HSE and contract administration.
- Experience with invoicing, AR and customer service.
- Advanced Microsoft Excel skills. Security and compliance with statutory requirements in the countries in which we operate is essential for DNV. Background checks will be conducted on all final candidates as part of the offer process, in accordance with applicable country-specific laws and practices.

Projects and case studies

Our work helps pioneering companies and covers latest trends, regulations, initiatives to develop solutions to the most complex challenges the maritime industry is facing.

Remote surveys

By using an online or video link to the vessel, our dedicated remote surveyors can support vessels anywhere in the world.

Maritime Digital Twin

The cloud-based digital twin is a virtual image of customers’ assets, maintained through the lifecycle and easily accessible at any time.

Maritime Cyber Security

Cyber security is an important topic for the maritime industries due to rapid digital change that come with new threats and regulatory requirements.

Benefits





Please note that some benefits may vary depending on location, business area, and employment terms. Please confirm with your recruiter.

Profit Share

You’ll be part of our global profit share scheme that means we all share in our success as a business. If we profit, so do you. This will be part of our Total Compensation approach each year and depends on our year-end results.

Insurance

Taking care of you with travel, life, and accident insurance.

Pension Schemes

We care about your long-term financial security and prioritize pension and retirement benefits to reflect our caring values.

Professional Development

We believe in the 70/20/10 learning model, where 70% of your learning comes from performing your everyday tasks and working on different projects, current areas and initiatives to gain new skills. 20% from working with others and mentoring and the rest from formal education.

Hybrid Working

Adapting to the changing world of work around the world.

Purpose-led organization

You become part of a world-leading company where we know and live our purpose; to safeguard life, property, and the environment, with the opportunity to tackle global change through your work.

Supportive and caring culture

We offer opportunities to connect through social and professional networks. Our largest community CONNECT, organizes after-work events and informal meetings throughout the year.

Attractive rewards

We focus on work/life balance and offer employees flexible working hours and workplace, annual vacation allowance, competitive pension, insurance, and a global profit share scheme. “I have become part of a "family", where I feel truly at ease and everyone is valued for doing their best for the entire community.”

Elena | NB/CMC Surveyor

"From a technical perspective, I’m proud of our innovative projects that delivery solutions aligned with safety and sustainability."

Eduardo | Offshore surveyor

"It feels so meaningful to take an active part of the global energy transition, creating a safe and sustainable future for all."

Ming Oleg | Senior Surveyor

Diversity, Equity and Inclusion

At DNV, our commitment to Diversity, Equity, and Inclusion is not only an ethical choice, but also a business decision. Diversity, fairness, and a sense of belonging are a source of strength for our people, our business, and our customers, and help us to deliver on our purpose, vision, and values.

about DEI

Working here

Since 1864 we’ve been dedicated to safeguarding life, property and the environment. Today we remain at the forefront of new technologies and techniques to help our customers transform for a more sustainable future. At DNV you can expect to deliver career and industry defining work. You’ll be given the time to build your network, the resources to support your development, and the freedom to satisfy your curiosity and desire to learn.

about Working here

📌 Maritime Administrator (Sydney)
🏢 DNV
📍 Sydney