Vanstyn Constructions are a family owned and operated Brisbane based business who have been consistently providing top quality service to its customer for over 10 years. We specialise in both Residential and Commercial Construction projects and are leaders in our class delivering Quality Stratco Patios, Carports & Deck to the Northside of Brisbane

About the role

As an Administration Officer, you will play a crucial role for ensuring a smooth and efficient operation of the office. You will be responsible for managing administrative tasks, providing support to the Managing Director, Sales Team and Job Supervisor.

Duties will include

Managing incoming/outgoing calls and email accounts; responding to customer and lead enquiries, liaising with Certifier.

Managing enquiries and distributing leads to the Sales Team.

Data Entry/ maintaining spreadsheets forincoming leads, outgoing quotations/revisions, jobs won.

Assisting in procuring project pricing and making payments.

Deposit and Progress Payment Invoice creation.

Filing and maintaining employee documentation including staying across Contractor Qualifications and ensuring employee licences on file are up to date.

Ordering and stock management of uniforms, sales materials etc.





Ordering stationery and office supplies as required.

Handling couriers/deliveries.

Filing.

Other adhoc admin as required.

Skills and experience

The successful candidate willhave experience in an administrative role with a background in construction:

Previous experience in an administrative role.

Proficiency with Microsoft Office: Outlook, Word, Excel, One Drive.

Previous experience using a job management and accounting software (Xero) is advantageous.

Communicate professionally and deliver a high standard of customer service.

High attention to detail and accuracy.

Ability to work independently and as part of a team.

Outstanding written and verbal communication skills

Ability to multitask and prioritise tasks.

Provide administrative support to Managing Director, Sales Team and Construction Manager.

Willingness to learn and adapt to new tasks and responsibilities.

Keep office & kitchen neat and tidy.

What can we offer you?

Competitive Salary – Paid weekly

Full time work – 5 days per week

Great team to work with

Supportive and inclusive work environment

Family owned and orientated company located on the Northside of Brisbane.

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📌 Administration Officer (Brisbane)
🏢 Vanstyn Constructions
📍 Brisbane