As Project Administrator, you will provide vital support to the project team, ensuring the smooth day-to-day operation of the project office while assisting with contract administration, document control, reporting, onboarding, and general project coordination. This is an excellent prospect to work on a major project alongside experienced project managers & site teams within a fast-paced construction environment.
Key responsibilities
- Provide administrative support to the Project Manager and wider project team
- Coordinate meetings, agendas, minutes, and project correspondence
- Manage project documentation, filing systems, and document control processes
- Assist with subcontractor and supplier administration
- Process invoices, purchase orders, and daywork records
- Support onboarding of new staff and subcontractors
- Maintain project registers, contact lists, and site records
- Coordinate office supplies, site requirements, and general project administration
- Assist with monthly reporting and data collection
- Coordinate staff rosters and travel arrangements
About you
- Minimum 3 years' experience in project administration or a similar role
- Advanced Microsoft Office skills, particularly Excel, Word and Outlook
- Exceptional organisational skills and attention to detail
- Strong written and verbal communication skills
- The ability to manage competing priorities in a fast-paced environment
- A proactive, solutions-focused attitude and the ability to work independently or within a team
- Confidence liaising with stakeholders at all levels
- A professional approach to confidentiality and document management
- Previous experience as a Project Administrator, Site Administrator or Project Coordinator within construction & mining
- Experience working on medium to large civil construction projects will be highly regarded
Benefits
- Supportive and collaborative project team
- Competitive hourly rate
- Immediate start available
📌 Project Administrator (Ascot)
🏢 Kai Rho Contracting
📍 Ascot
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