About Raspa Property Group

Raspa Property Group is a family-owned, relationship-focused real estate agency servicing the Perth metropolitan area. We pair premium, tailored marketing with a results-driven approach, and we're committed to achieving the best possible sale or rental outcome for our clients through strong negotiation and a boutique level of service.

Our Director and Licensee, Simon Raspa, has been selling real estate across Perth since 2014 and is a two-time winner of the REIWA Master Salesperson award (2023, 2024 and 2025), given to Perth's highest-performing agents. Behind Simon is a close-knit team of sales executives, property managers and support staff who work together to deliver smooth, stress-free campaigns.

About the Role

We're looking for a highly organised, proactive Personal Assistant to support Simon, our Director and Licensee. This is a pivotal role at the centre of a busy sales operation. You'll keep Simon's day running smoothly, manage campaigns from listing to settlement, and play a hands-on part in converting enquiries into appointments and appointments into sales.

If you thrive on variety, take pride in getting the details right, and want to be part of a results-driven sales team, we'd love to hear from you.

Key Responsibilities

Diary and Appointment Management

- Confirm and manage appointments for Simon, including client confirmations and reminders

- Manage Simon's calendar and keep his daily schedule organised and up to date, including managing his appointment bookings

- Prepare all documents, forms and information needed for appointments each day

- Attend appointments with Simon, or on his behalf when required

- Maintain and refill Simon's files, trays and appointment folders

Client Communication and Sales Support





- Communicate with buyers and sellers throughout the sales process

- Organise and occasionally attend final inspections, private viewings and additional home opens

- Assist with Saturday home opens when required

- Conduct vendor and buyer feedback calls following home opens and throughout the campaign

- Manage and monitor sales enquiries, including incoming enquiry calls

- Address all incoming calls and enquiries in a timely and efficient manner

- Manage and monitor Simon's emails, including responding, forwarding, prioritising and following up

Listings, Sales and Compliance

- Prepare offers and required sales documentation

- Prepare and coordinate pre-contractual disclosures

- Complete AML checks and ensure compliance documentation is accurate and complete

- Manage DocuSign documents, ensuring they are sent, signed and returned correctly

- Manage and coordinate settlement agent communication and follow-ups

- Prepare CMAs and comparable market analysis for listings and appraisals

Lead Generation and Prospecting

- Book and manage appraisals generated through Open Agent and Local Agent Finder leads

- Follow up appraisal and sales leads and help convert enquiries into appointments

- Prepare daily call lists based on outstanding tasks, follow-ups, leads and prospecting requirements

- Conduct data mining to identify potential vendors, buyers and prospecting opportunities

- Assist with prospecting,



database management and general sales administration

Systems and Administration

- Maintain accurate records and follow-ups across all relevant sales databases and systems

- Use and maintain working knowledge of Cotality, LockedOn, REI Forms, DocuSign and ID4me

- Monitor outstanding tasks and follow-ups, ensuring they are completed within required timeframes

- Assist with general office tasks and administration

- Provide general support to Simon and the sales team to keep the day-to-day sales operation running efficiently

About You

Essential

- Working knowledge of Cotality, LockedOn, REI Forms, DocuSign and ID4me (or the ability to pick them up quickly)

- Strong understanding of the sales process, from listing through to settlement

- Excellent verbal and written communication skills, with a professional phone manner

- Exceptional organisation, time management and attention to detail

- Confident handling AML and compliance documentation

- Ability to prioritise and multitask in a quick-paced environment

- Availability to assist with Saturday home opens when required

Desirable

- Experience preparing CMAs and market appraisals

- Unrestricted or Sales registration

- Minimum 12 months' experience in the real estate industry

- Prospecting or lead conversion experience

What We're Looking For

Someone who is reliable, self-motivated and comfortable taking ownership. You'll be trusted to represent Simon with clients, so a polished presentation, a proactive approach and a genuine commitment to great service are a must.

How to Apply

Please send your resume and a short cover letter outlining your real estate experience and licence details to @raspa.com.au or @raspa.com.au

📌 Real Estate Personal Assistant (Spearwood)
🏢 Raspa Property Group
📍 Spearwood