Job Description

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Summary:

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The Administration Assistant plays a crucial role in supporting the daily operations of our office in Perth, Western Australia. This permanent, full-time position is essential for ensuring productive administrative processes, facilitating communication, and providing organisational support to various departments. The ideal candidate will contribute to a positive work environment and help maintain the high standards of our organisation.

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Responsibilities:

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Greeting and welcoming visitors, clients and vendors to the office.
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Assist in travel arrangements for staff.
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Coordinating building repairs and maintenance including equipment (R&M;).
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Prepare and distribute reports, presentations, and other documents as required.
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Maintain office supplies and inventory, ensuring all necessary materials are available.
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Provide support in the coordination of events and meetings, including logistics and catering.
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Respond to inquiries and provide information to clients and staff in a professional manner.
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Assist with data entry and maintain accurate records in various databases.
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Experience:

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Working knowledge of, or ability to quickly learn, HR and business systems such as Employment Hero (onboarding)
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Experience using travel and accommodation booking platforms is desirable.
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Ability to maintain accurate registers and records (visitor, access, PPE, safety checks and travel) with robust attention to detail and confidentiality.
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Qualifications:

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Proven experience in an administrative, preferably in a similar industry.
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Solid organisational skills with the ability to manage multiple tasks and priorities.
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Excellent verbal and written communication skills.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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Attention to detail and a high level of accuracy in work.
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Ability to work independently as well as part of a team.
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A proactive approach to problem-solving and a willingness to learn.
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📌 Administration Assistant Perth
🏢 Intellect Systems Pty
📍 Perth