Job Description
Hat Head Bowling & Recreation Club Limited is a vibrant community hub dedicated to providing exceptional recreational experiences and social engagement for our members and guests.
We pride ourselves on maintaining a welcoming atmosphere where people of all backgrounds can enjoy quality leisure activities, from bowling and fishing to a range of recreational pursuits.
Our club is built on values of community, inclusivity, and excellence in service delivery.
Hat Head is a small beachside community with a permanent population of around 300 which swells to over **** in the busier holiday periods.
About the role
We are seeking an experiencedSecretary Managerto join our team at Hat Head Bowling & Recreation Club Limited on afull-time/part time basis.
This is a strategic position based inHat Head, NSW ****, where you will play a pivotal role in the day-to-day management and administration of our club operations.
You will serve as a key liaison between the management, Board, members, and staff, ensuring the club operates smoothly, efficiently, and in accordance with all relevant regulations and policies.
This role is central to maintaining the professional standards and member satisfaction that define our club.
Key responsibilities
Overseeing all relevant functions of the club, including maintaining accurate records, meeting minutes, and documentation
Managing member communications, inquiries, and complaints with professionalism and promptness
Overseeing and supporting club events, activities, and social functions
Assisting with the coordination of committee meetings and ensuring all governance requirements are met
Managing/overseeingbookings for club facilities and recreational spaces
Supervising/managingstaff and ensuring efficient workflow within the club
Maintaining compliance with club policies, local regulations, and governing legislation




Build and maintain a strong working relationship with staff, members, suppliers, sponsors and the Board of Directors
Managing club databases and information systems
Handling correspondence, scheduling, and general office management tasks
What we're looking for
Proven experience in a secretarial, administrative, or office management role, ideally within hospitality, leisure, or club environments
Strong organisational and time management skills with the ability to juggle multiple tasks effectively
Excellent written and verbal communication skills
Proficiency in office software, database management systems, and general IT competency
Professional demeanour with strong customer service orientation and member-focused approach
Ability to work independently and as part of a collaborative team
Knowledge of club operations, club financials, governance, and hospitality management is highly desirable
Discretion and confidentiality in handling sensitive member and club information
Attention to detail and accuracy in record-keeping and documentation
Problem-solving abilities and a proactive approach to identifying operational improvements
What we offer
Hat Head Bowling & Recreation Club Limited is committed to supporting the wellbeing and development of our staff.
We offer a competitive salary package commensurate with experience and qualifications.
You will have the opportunity to work in a vibrant community environment where your contributions directly enhance member satisfaction and club success.
We value professional development and provide opportunities for staff to expand their skills and knowledge within the hospitality and leisure sector.
As afull-time/parttime employee, you will enjoy the benefits of reliable, consistent employment with a respected community organisation.
We foster a supportive workplace culture where team members are valued and recognised for their contributions.
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📌 Secretary Manager (New South Wales)
🏢 Hat Head Bowling & Recreation Club
📍 New South Wales