Job Description
Hall Chadwick is a mid-tier chartered accounting and business advisory firm that works with a diverse range of clients. This entry-level role is ideal for an organised and motivated person who enjoys helping others and has a genuine interest in how businesses operate. As an Administration Assistant, you will support Hall Chadwick's partners, managers and professional teams with day-to-day administration while gaining practical exposure to client service, accounting processes and the wider business environment. The role offers variety, responsibility and a strong foundation for a career in administration, professional services or business.
Key Responsibilities n
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Provide general administrative support to Hall Chadwick partners, managers and team members.
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Answer telephone calls, welcome clients and visitors, and respond to routine enquiries professionally.
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Manage shared inboxes, calendars, meeting rooms and appointments.
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Prepare, format, proofread and file client correspondence, reports, presentations and other business documents.
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Create and maintain accurate client and matter records in Hall Chadwick's systems and databases.
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Assist with data entry, document scanning, printing, mail, couriers and electronic document management.
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Support client meetings and internal meetings, including preparing agendas and papers, arranging rooms and recording follow-up actions.
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Assist with client onboarding, engagement documentation and routine compliance administration under guidance.
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Support billing administration, expense processing and other routine practice-management tasks.
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Liaise professionally with clients, external stakeholders and colleagues across the firm.
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Order stationery and office supplies and help maintain a professional, organised workplace.
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Support firm events, staff activities and business improvement projects as required.
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Handle client and firm information with confidentiality, care and discretion.
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Undertake other reasonable administrative duties as required.
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About You n
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A genuine interest in business, accounting, administration or skilled services.
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Strong organisation and time-management skills, with the ability to manage competing priorities.
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Clear and professional written and verbal communication.
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Good attention to detail and a commitment to producing accurate, high-quality work.
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A proactive, reliable and helpful approach, with a willingness to learn.
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Confidence using Microsoft Word, Excel, Outlook and Teams, or the ability to learn new systems quickly.
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The ability to work effectively both independently and as part of a team.
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A client-focused mindset and confidence dealing with a range of people.
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Sound judgement and respect for confidential client and employee information.
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Previous administration, customer service or office experience is helpful but not essential.
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Relevant study in business, accounting or administration is welcomed but not required.
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What We Offer n
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Practical experience in a respected professional services environment.
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Training, mentoring and support from experienced Hall Chadwick team members.
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Exposure to accounting, advisory and business support functions.
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Opportunities to build administration, client service and commercial skills.
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Varied work and the opportunity to take on greater responsibility as your capability develops.
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A collaborative and supportive workplace focused on learning and qualified growth.
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📌 Admin Assistant (Brisbane)
🏢 Pty..
📍 Brisbane