Vehicle Purchasing & Wholesale Administrator – Part Time, School Hours
About us
Sell Direct is a high-volume vehicle buying business in Seaford. We purchase vehicles directly from private sellers and wholesale them to the trade or keep them for our retail business Car Depot. We need an experienced motor trade administrator to join our team of vehicle buyers and manage the paperwork on every vehicle that comes in and goes out.
The role
You'll work alongside our team of vehicle buyers. You'll handle the full admin process for vehicles coming in from private sellers, then process each one out to wholesale buyers. The role is mainly office-based, but you'll also drive to collect vehicles from sellers and deliver them to buyers and auctions. You'll be working with high volumes, so accuracy and organisation matter. Hours are flexible within school hours, approximately 9:30am–2:30pm, 5 days per week.
What you'll do
Vehicles in
Prepare and check purchase paperwork from private sellers, including contracts, ID verification and signed documents
Run PPSR checks and confirm clear title before we pay
Arrange finance pay-outs with lenders where vehicles are encumbered
Process seller payments accurately and on time
Complete VicRoads transfers into the dealership
Enter purchased vehicles into stock in Eclipse
Vehicles Out
Raise wholesale invoices and process vehicles out to trade buyers and auctions
Complete VicRoads transfers and disposal paperwork




Follow up and reconcile payments received from wholesale buyers
Keep stock records accurate and up to date general
Work closely with our vehicle buyers to keep every purchase moving from agreed deal to paid and transferred
Drive to pick up purchased vehicles from sellers and drop vehicles off to wholesale buyers and auctions if required
Make sure every vehicle file is complete and meets LMCT and Consumer Affairs Victoria requirements
Liaise with sellers, buyers, lenders and the buying team by phone and email
About you
Essential:
Previous administration experience in the motor trade industry
A solid understanding of vehicle purchasing paperwork, title checks and finance pay outs
High attention to detail; incomplete files and unpaid pay outs don't get past you
Able to manage high volumes without losing accuracyCurrent full Victorian driver's licence with a good driving record
Happy to split your time between the office and the road, driving a range of different vehicles
A team player who communicates clearly with buyers and sellers
Organised, reliable and comfortable working on your own
Highly regarded
Experience with
Eclipse
dealer management system
Working knowledge of
VicRoads
transfer processes
Wholesale or trade-in admin experience
Experience processing lender pay outs
Able to drive manual vehicles
What we offer
Wages based on experience
Secure, ongoing position in a growing business
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📌 Vehicle Purchasing & Wholesale Administrator – Part Time, School Hours (Melbourne)
🏢 Car Depot
📍 Melbourne