Company Description Dutton Automotive is Australia's largest retailer and wholesaler of pre-owned luxury, prestige, exotic, family and commercial vehicles.
Established in ****, we've built our reputation on delivering exceptional customer experiences, innovation, and industry-leading service.
As part of the global Sojitz Corporation, a Japanese conglomerate employing around 27,000 consolidated employees with 86 branches and offices, and over 540 subsidiaries and affiliates across the world.
With 16 dealerships nationwide, more than 220 team members, and exciting growth plans ahead, there's never been a better time to join Dutton Automotive.
We're also proud to be a Co-Major Partner of the Essendon Football Club, reflecting our commitment to supporting the communities we're part of.
Job Description Dutton Automotive is looking for an Administration Assistant to join our Wholesale team in Victoria.
This is a wide-ranging, hands-on position supporting the day-to-day administration and accounting functions of our wholesale automotive operations.
You will work closely with the Administration Manager, Finance team, Site Management and our vehicle Buying team, gaining exposure across vehicle administration, accounts, VicRoads processes and stock management.
Previous automotive industry experience will be highly regarded, but isn't essential.




We're also interested in candidates with strong administration, accounts or bookkeeping experience who are keen to develop their career within the automotive industry.
What you'll be doing Your responsibilities will include: Processing and approving supplier invoices and maintaining supporting documentation.
Reconciling supplier statements and assisting with account queries.
Supporting accounts payable and accounts receivable processes.
Assisting with month-end reconciliations, reporting and vehicle stocktakes.
Processing VicRoads vehicle acquisitions, disposals, transfers and registrations .
Entering and maintaining vehicle and Roadworthy Certificate information within internal systems.
Preparing and maintaining vehicle deal packs , ensuring required documentation is complete and correctly executed.
Assisting with vehicle sales administration, including invoices, contracts and transfer documentation.
Maintaining accurate vehicle costs and stock information.
Following up vehicle transport ETAs and confirming vehicle arrivals.
Supporting the Corporate Buying team with administration and reporting.
Preparing and distributing Stock on Hand reports.
Processing staff timesheets and submitting information to Payroll.
Assisting with staff reimbursements and site expenditure administration.
Supporting month-end processes and P

📌 Administration Assistant (Melbourne)
🏢 Dutton Automotive
📍 Melbourne