Are you an experienced Executive Assistant who thrives in a rapid‐paced, high‐trust environment? This is a rare opportunity to support
two C‐suite leaders
while ensuring the smooth, coordinated running of team operations.
About the Role
You'll provide high‐level executive and administrative support to C‐suite leaders, managing calendars, communications, board deliverables, travel, meeting preparation and team coordination. Your work ensures both executives are informed, prepared and operating at peak efficiency.
Key Responsibilities
Act as the primary contact for internal and external stakeholders, including directors, regulators and senior leaders
Manage inboxes, calendars, calls and meeting preparation with accuracy and foresight
Prepare presentations, papers and documentation across the Microsoft suite
Coordinate weekly travel arrangements
Track board planners and ensure deliverables are met




Prepare agendas and coordinate Enterprise Risk and Risk Forum meetings
Maintain ER filing systems in line with legal and organisational requirements
Support team communication, workflow and morale
Manage deadlines, priorities and follow‐through on action items
Uphold strict confidentiality and discretion
About You
You're a trusted, proactive EA who communicates clearly, anticipates needs and builds strong relationships across all levels — especially at C‐suite level.
Minimum 5 years' EA experience, ideally supporting senior executives (financial services advantageous)
Exceptional attention to detail and time management
Confidence managing competing priorities under pressure
High level of discretion and confidentiality
Strong written and verbal communication skills
#J-*****-Ljbffr

📌 Executive Assistant (Melbourne)
🏢 Mecca Recruitment Group
📍 Melbourne