Full-time Contract Administrator position available with competitive salary. Work in a agile team in Minto NSW 2566.

About Us
MM Corporate Solutions Pty Ltd is an Australian private company based in Sydney, New South Wales, that specializes in end-to-end building restoration, disaster recovery, and integrated facilities management.

About the role
The Contract Administrator is responsible for the end-to-end administration of commercial, client and supplier contracts entered into by MM Corporate Solutions Pty Ltd (the Company). The role sits within the Commercial & Contracts team and operates as a central point of coordination between internal stakeholders (operations, finance, legal, procurement and project delivery) and external counterparties.

The Contract Administrator supports the full contract lifecycle: pre-contract review and drafting support, execution and onboarding, performance monitoring and variations, renewals, disputes and close-out. The role requires a disciplined professional with sound commercial judgement, strong attention to detail, and the ability to interpret and apply contractual terms in a professional services environment. The Contract Administrator does not provide legal advice, and escalates matters requiring legal interpretation to the Commercial Manager or external legal counsel.

Duties and Responsibilities

- Prepare first drafts of client engagement letters, statements of work, variations, confidentiality agreements, supplier contracts and purchase orders using approved templates;
- Review incoming counterparty paper against the Company's position papers and risk tolerances, and prepare mark-ups and issues lists for review by the Commercial Manager or legal counsel;
- Maintain, version-control and periodically refresh the Company's template suite in consultation with legal counsel;
- Coordinate internal approvals in accordance with the Company's delegations and risk framework;
- Manage execution logistics, including DocuSign (or equivalent) workflows, counterpart handling and witnessing where required.
- Register all executed contracts in the Company's contract management system, ensuring that key dates, obligations, deliverables, financial terms and counterparty details are accurately captured;
- Monitor obligations across the portfolio, including deliverable milestones, service levels, reporting obligations, insurance renewals, option dates, break rights and expiry dates;




- Issue timely reminders and status reports to obligation owners and escalate overdue or at-risk items;
- Administer variations, change requests, assignments and novations;
- Coordinate contract close-out, including deliverables acceptance, final invoicing, return or destruction of confidential information and archival of records.
- Liaise with Finance to ensure invoicing aligns with contractual payment terms, milestones and rate cards;
- Support revenue and cost forecasting by maintaining accurate contract value and term data;
- Assist in resolving billing queries, scope disputes and payment delays;
- Monitor consumption against capped engagements, retainers and panel agreements, and flag approaching thresholds.
- Maintain the contracts register, obligations register and insurance register in an audit-ready state;
- Support the Company's compliance with the Privacy Act 1988 (Cth), the Competition and Consumer Act 2010 (Cth), modern slavery reporting obligations under the Modern Slavery Act 2018 (Cth) where applicable, and relevant client-mandated compliance regimes;
- Identify and escalate commercial, legal, regulatory and reputational risks arising from contractual arrangements;
- Support internal and external audits, due diligence requests and regulator enquiries by producing contract records and summaries on request;
- Contribute to the continuous improvement of contracting policies, procedures and controls.
- Act as the first point of contact for contractual disputes, notices and claims;
- Collate relevant correspondence, deliverables records and contemporaneous evidence;
- Prepare chronologies and issue summaries to support internal decision-making and briefings to external legal counsel;
- Draft routine notices (breach, suspension, termination, variation) under supervision.
- Prepare monthly contracts dashboards for the Commercial Manager and executive leadership, covering pipeline, executed value, obligations status, risk flags and renewals;
- Attend commercial and project governance meetings as required;




- Provide training and guidance to internal stakeholders on contracting processes, template use and delegations;
- Build and maintain professional, service-oriented relationships with clients and counterparties.

Essential Skills

- Contractual literacy: ability to read, interpret and summarise commercial contracts accurately and to identify commercial and legal risk;
- Drafting: clear, precise written English with the ability to produce first drafts of standard commercial documents and correspondence;
- Analytical capability: ability to reconcile deliverables, invoices and contract terms, and to identify discrepancies and trends;
- Systems proficiency: competent use of contract lifecycle management tools, document repositories and workflow systems;
- Numeracy: comfort with contract values, fee structures, rate cards, caps and thresholds.
- Attention to detail: a disciplined approach to accuracy, version control and record-keeping;
- Commercial judgement: a pragmatic, risk-aware approach that balances legal rigour with business needs;
- Integrity and discretion: handling of confidential and commercially sensitive information in accordance with the Company's policies and professional standards;
- Communication: ability to engage credibly with internal stakeholders at all levels and with external counterparties;
- Prioritisation: ability to manage competing deadlines across a varied portfolio;
- Collaboration: a team-oriented approach, with willingness to support colleagues and share knowledge;
- Continuous improvement: curiosity and initiative in identifying better ways of working.

Qualifications needed:

- Minimum Diploma level or equivalent relevant work experience
- Minimum one year of work experience on relevant position

What We Offer

- Competitive salary based on experience
- Opportunities for professional growth and training
- A supportive and energetic work environment
- Work on exciting projects with cutting-edge technology

Salary: The role offers a remuneration package ranging from $75,000-$105,000 plus superannuation for a 38-hour work week.

How to Apply: 11 Recruitment is your pathway to securing this exciting opportunity. We are looking forward to facilitating your application and potentially welcoming you to a company that values expertise. Apply now and let us help you take the next step in your career.

MENE0021

📌 Contract Administrator - MM Corporate Solutions Pty Ltd (Minto)
🏢 11 Recruitment
📍 Minto