About the Department

The VCAA is a statutory body responsible to the Victorian Minister for Education, serving both government and non-government schools. In this context, the VCAA is responsible for developing high-quality curriculum and assessment products and services.

The VCAA is a registered foundational and senior secondary awarding body with the Victorian Registration and Qualifications Authority (VRQA). As part of its functions, the VCAA develops policies, criteria and standards for:

- curriculum, assessments and courses for school-aged students
- learning, development and assessments which relate to early childhood

The VCAA develops strong relationships with the government, Independent and Catholic school sector, other national and interstate curriculum authorities, academics in the field, teacher/subject associations and, most importantly, with Victorian educators.

All VCAA employees are expected to perform their duties in accordance with relevant legislation, governance requirements, policies and procedures, safety obligations, the Code of Conduct for Victorian public sector employees, and the Victorian Public Sector Values.

All roles are expected to work collaboratively across teams and functions, build productive relationships, and contribute to shared organisational outcomes.

About the Division

There are 3 Divisional Coordinator roles in each of the VCAA's Divisions. These roles will report to the respective Executive Director in Curriculum, Assessment or Corporate Division.

Curriculum Division is responsible for the development, implementation and review of:

- the Victorian Curriculum F-10
- Senior Secondary, including: the Victorian Certificate of Education (VCE) and the VCE Vocational Major; the Victorian Pathways Certificate (VPC); the VCE Vocational Education and Training (VET) programs
- international programs

Assessment Division is responsible for the end-to-end development, delivery, and reporting of F-10, VCE examinations, GAT and NAPLAN tests. This includes the full assessment lifecycle: development of frameworks and blueprints, panel appointments, content development, editorial and design services, logistics, administration, marking, data processing, and reporting of outcomes.

The division also manages:

- VCE and VPC student records and enrolment data
- issuing of VCE and VPC certificates
- digital assessment platforms, including the Insight platform and Digital Assessment Library.





Corporate Services Division provides enabling services to support the operation of the VCAA with communications, engagement, data and analytics, legal policy, finance, human resources, technology infrastructure and applications.

Corporate Services is focussed on delivering high quality, innovative services and operating as a strong collaborative partner to the Curriculum and Assessment Divisions to support delivery of the VCAAs vision and mission.

About the Role

The VCAA is seeking 3 Divisional Coordinators to provide high-quality executive administration and coordination support across the organisation. These roles are essentially the same, with each role supporting a different Executive Director and divisional leadership team.

This is an excellent opportunity for a highly organised, proactive and collaborative skilled who can manage competing priorities, provide trusted support and help keep divisional operations running smoothly.

As a Divisional Coordinator, you will provide high-level executive and administrative support to an Executive Director and divisional leadership team. You will play a key role in coordinating governance processes, supporting business operations and ensuring the timely preparation of quality documentation, briefings and correspondence.

You will work closely with the other executive support roles within the VCAA, including the Office of the CEO, and a range of internal and external stakeholders to support connected and consistent ways of working across the VCAA.

This role may require work outside standard business hours during peak operational periods to meet business requirements.

Attributes

To be successful in this role, you will be required to:

- Provide high-quality executive administration and coordination support to the Executive Director and divisional leadership team, ensuring the effective management of business operations and priorities.
- Coordinate divisional governance processes, meetings and forums, including scheduling, preparation of agendas and papers, secretariat support, and monitoring of actions and follow-up items.
- Prepare,



review and coordinate briefings, correspondence, reports and other documentation, ensuring accuracy, timeliness and alignment with policies and procedures.
- Build and maintain effective working relationships with Executive Coordinators and internal and external stakeholders to support consistent, connected and collaborative ways of working across the division and broader organisation.
- Maintain effective administrative systems, records management and business processes, while exercising sound judgement, discretion and confidentiality in the handling of sensitive matters.
- Quality assurance of documentation for provision to executives and stakeholders.
- Maintain records and support executive workflow.

Desirable Qualifications and Experience

Relevant experience or related tertiary qualification is mandatory.

How to apply

Applicants are encouraged to include a Curriculum Vitae and a Cover letter addressing the key selection criteria provided in the position description

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Isabella El-Sheikh via ***************@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 30-Oct-2026

📌 Divisional Coordinator (Melbourne)
🏢 Department of Education Victoria
📍 Melbourne