Job Description

You are the person who remembers the important details, follows things through while quietly keeping the office running.

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You may have spent years supporting a privately owned or family-run business and understand that no 2 days are exactly the same.

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You simply want to work with valuable people, use your experience, make a difference and switch off at the end of the day.

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If you are reading this and thinking, “This sounds like me,” we would love to hear from you.

About the Opportunity n

MJM Recruit has partnered with an established, privately owned construction business seeking a capable and highly dependable Senior Office Administrator.

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You will work autonomously, support the Director and team, and keep the day-to-day office administration organised and up to date.

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This office-based position offers approximately 25 - 30 hours per week across 4 or 5 days, with flexibility around your start and finish times.

Your Day May Include: n

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- Managing emails, enquiries and general office administration
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- Providing executive support and organising travel, meetings and appointments
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- Preparing invoices and assisting with accounts payable and receivable
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- Completing basic bookkeeping and reconciliations
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- Maintaining employee records, leave balances and entitlements
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- Coordinating purchase orders and supplier documentation
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- Maintaining OH&S;, SWMS and compliance records
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- Managing WorkCover, insurance, vehicle registrations and renewals
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- Liaising with customers, suppliers, trades and subcontractors
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- Monitoring deadlines and improving office processes where needed
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You Will Be Someone Who: nn
- Has broad office administration and customer service experience
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- Is comfortable with invoicing and basic bookkeeping
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- Is highly organised, accurate and dependable
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- Can work autonomously and use initiative
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- Communicates confidently and professionally
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- Brings a practical, flexible and positive can-do attitude
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- Is looking for a stable position they can enjoy for years to come
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Experience within construction, trades or a family-run business would be highly regarded, along with knowledge of MYOB or similar accounting software.

What’s in It for You? n

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- A permanent, secure part-time position
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- Approximately 25 – 30 hours across 4 or 5 days
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- Flexible start and finish times
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- Work close to home in the Boronia/Bayswater area
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- A diverse role where you can manage your own day
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- A friendly, down-to-earth team that will value your support
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- The ability to finish your day and leave work at work
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📌 Senior Office Administrator (Melbourne)
🏢 MJM Recruit
📍 Melbourne