The Office Manager & Executive Assistant plays a pivotal role in ensuring the smooth and effective operation of the organisation. The position provides high-level administrative and executive support to the CEO while overseeing day-to-day office operations, Board administration, stakeholder engagement and organisational compliance. As the organisational hub, this role supports the CEO, Board, staff, volunteers, members, donors, and external stakeholders, helping to deliver Wheelchairs For Kids Australia's mission, strategic initiatives and operational objectives.

Key responsibilities

Provide confidential executive support to the CEO

Manage the CEO's diary, appointments, travel and meeting schedules

Prepare correspondence, reports, presentations and briefing papers

Prioritise and manage incoming communications

Track action items and projects on behalf of the CEO

Coordinate Board and Committee meetings

Prepare and distribute agendas, meeting papers and reports

Take and distribute accurate meeting minutes

Oversee daily office operations and administration

Manage office systems, processes and procedures

About you

Demonstrated experience in office management,



executive assistance, or senior administration

Exceptional organisational and time-management skills

High-level written and verbal communication skills

Experience supporting senior executives and/or Boards

Strong Microsoft 365 skills, including Outlook, Word, Excel, Teams and SharePoint

Good Understanding of Xero

Ability to handle confidential information with discretion

Solid attention to detail and accuracy

Proven ability to manage multiple priorities and meet deadlines

Excellent interpersonal and stakeholder engagement skills

About us

Wheelchairs For Kids Australia is an organisation committed to supporting children around the world that require a Wheelchair.

Your application will include the following questions:

- Which of the following statements best describes your right to work in Australia?
- What's your expected annual base salary?
- How many years' experience do you have as an executive assistant?
- How much notice are you required to give your current employer?

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📌 Office Manager & Executive Assistant (Perth)
🏢 Wheelchairs for Kids Australia
📍 Perth