Job Description

Senior Contract Administrator (Procurement) n

iCOST are a commercial consultancy operating out of Sydney, NSW and servicing the whole of the Eastern seaboard of Australia and Perth (

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We provide commercial support to Tier 1 and Tier 2 Main Contractors and large Subcontractors.

The role: n

**this role is office based in Melbourne's CBD with our Team. Remote working will not be considered for this role**

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We currently have an opening for a Senior Contracts Administrator with procurement experience within our Team.

To be successful in this role, you will have the following: n

A demonstrable 8+ years experience as a Senior Contracts Administrator/ Contracts Manager/ Commercial Manager with Procurement experience

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Previous experience in a Contracts Administrator role within the Data Centers, building/ commercial/ industrial sectors essential

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Must have advanced procurement experience

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Intermediate to advanced proficiency in relevant software packages such as ProcurePro, Microsoft Suite (including Excel) and Bluebeam Revu

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Experience in CHEOPS/ Jobpac and similar construction accounting software essential

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Proficiency in CostX/ Cubit advantageous

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Must be capable of thoroughly administering Contracts, with a solid understanding of how contractual provisions are read, interpreted and followed

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Must also be able to properly establish entitlements for, analyse and value variations

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Should be confident and proficient in all aspects of Procurement, including the ability to draft project-specific scopes of work

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Degree in Quantity Surveying, Construction Management and/ or Law is desirable but not essential.

Your key tasks will include (but may not be limited to): n

Procurement of trade packages, including developing comprehensive and accurate project-specific scopes of works and full management of the tender process (analysis, interviews, recommendations, budget transfers)

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Contract administration

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Negotiating with Subcontractors on variations, scope and contract inclusions/exclusions

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Seeking Subcontractor/ Supplier quotations and proposals

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Measure, take-off and produce Bills of Quantities (desirable)

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Assess and validate Subcontractor claims, applying first-principle cost valuation techniques

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Liaising with relevant teams, design and engineering etc.

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Assist with monthly valuations and cost reporting

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Managing Subcontract packages incl. on-site measuring, approving Subcontract progress claims, preparing and issuing responding Payment Schedules via PayApps, through to final account.

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Invoice reviews and general site administration

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Regular Site/ Progress Claim walks

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Change Management - Regularly monitor, check and identify any design changes during the construction phase, assessing cost impacts, negotiating any variations and monitoring projected final account.

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Manage and drive the review process to ensure the award of all Subcontractors within the required time frame and budget

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Minimisation of variation claims through firm and thorough contract management and change management

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Ensure accurate cost forecasting and highlighting any potential risks/ overruns with the relevant project stakeholders

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Interpret project documentation so as to understand scope of works for the project at Head Contract and Subcontract scope level

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Preparation of variations, claims and contractual notices

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Assist with the preparation of Monthly Project Reviews

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Assess commercial and contractual risks involved in delivery and implementation of projects and identify and implement controls

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Check compliance and prepare reporting on commercial performance of the contract

We offer: n

Competitive remuneration

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Options for adaptable working (subject to agreement with the Client)

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Career progression opportunities underpinned by our exciting pipeline of work meaning you'll have opportunities to work on some of Australia's most iconic projects

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📌 Senior Contract Administrator (Procurement) (Melbourne)
🏢 ICOST
📍 Melbourne