Job Description

Position: Junior Executive Support Officer Office of the Chief Operating Officer (COO) Reports to: Chief Operating Officer Employment Type: Full-time Location: Roebourne

Role Summary

We are seeking a Junior Executive Support Officer to support the Chief Operating Officer across multiple entities and projects. This is a development role suited to an organised, reliable junior professional who is keen to learn executive operations, administration, and project coordination.

Key Responsibilities

Executive & Administrative Support

- a) Provide day-to-day administrative support to the COO
- b) Assist with emails, correspondence, briefing notes, and document preparation
- c) Coordinate meetings, agendas, minutes, and action tracking

Finance & Invoicing Support

- a) Track invoices, approvals, and supporting documentation
- b) Liaise with internal finance teams and external accountants
- c) Maintain simple registers and records

Project & Reporting Support

- a) Maintain project trackers and action lists
- b) Assist with reports, dashboards, and board papers
- c) Support record-keeping for contracts, grants, and key documents





Systems & Process Support

- a) Assist with HR, finance, and operational systems
- b) Maintain templates, checklists, and filing systems
- c) Support consistent workflows across the COO's portfolio

Skills & Experience

Essential

- a) Solid organisational skills and attention to detail
- b) Clear written and verbal communication
- c) Professional, discreet, and reliable
- d) Willingness to learn and follow structured processes

Desirable

- a) Prior administration or office support experience
- b) Exposure to finance, governance, or project work
- c) Confidence using Microsoft Office / Google Workspace

What We’re Looking For

- a) A junior candidate with good judgement and work ethic
- b) Comfortable supporting a busy executive
- c) Open to mentoring and skills development

What This Role Offers

- a) Direct exposure to senior leadership and operations
- b) Structured on-the-job training and development
- c) Opportunity to grow into a more senior support role over time

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📌 Junior Executive Support Officer (Roebourne)
🏢 Ngaarda Media Aboriginal
📍 Roebourne