About the Role

The Medical Services Coordinator supports the planning and delivery of medical services across Rugby World Cup 2027, reporting to the Medical Services Manager. The role acts as a central coordination point for Medical Services, helping to ensure the people delivering care have the information, resources and support required to operate effectively. It involves coordinating workforce administration, accreditation and compliance activities, maintaining operational documentation, and assisting with supplier and equipment management. The position works closely with doctors, allied health professionals, Medical Advisory Group members, Participating Teams, Team Services, Venue Operations, City Operations, contractors and suppliers to support tournament readiness and event delivery.

Key Responsibilities

- Act as a central coordination point for Medical Services, ensuring the people delivering care have the information, resources and support required to operate effectively.
- Coordinate and maintain Medical Services planning activities, including workplans, action registers, operational trackers, meeting schedules and key project milestones to support tournament readiness.
- Support the recruitment, onboarding, accreditation and compliance administration of medical personnel, ensuring workforce documentation, certifications, access requirements and records are accurately maintained.
- Manage Medical Services communications and stakeholder engagement, including coordinating meetings, preparing agendas and minutes, tracking actions, and supporting team doctor and Medical Advisory Group engagement activities.
- Prepare and maintain operational reports, presentations, briefings, medical manuals, policies, procedures and systems to support informed decision-making and service delivery.
- Coordinate team submissions, workforce databases, rosters, contact lists and operational information distribution, ensuring stakeholders have access to accurate and timely information.
- Assist with the procurement,



tracking and administration of medical equipment, consumables and supplier contracts, including quote requests, supplier communications and inventory management.
- Support venue medical readiness, testing exercises, match-day operations and live tournament delivery, while monitoring risks, managing allocated projects and contributing to post‑event reporting and documentation.

Required Experience & Qualifications

- 2 years' experience in an administration, coordination or project support role, with the ability to effectively manage competing priorities, deadlines and operational deliverables.
- Exceptional organisational skills and attention to detail, with experience maintaining accurate records, databases, workforce information, project trackers and documentation.
- Strong written and verbal communication skills, including the ability to prepare reports, presentations and briefing materials, while building effective relationships with a broad range of stakeholders.
- Advanced proficiency across Microsoft Office applications, particularly Excel, Word, Outlook and PowerPoint, with the ability to produce high‑quality documentation and planning materials.
- Experience supporting workforce administration, onboarding, accreditation, compliance processes or operational logistics within a rapid‑paced and dynamic environment.
- Proven ability to handle confidential and sensitive information with professionalism, discretion and sound judgement.
- A proactive, adaptable and collaborative approach, with the ability to work under pressure, demonstrate initiative,



solve problems effectively and contribute positively within a team environment.
- Flexible and adaptable approach, with the ability to work outside of standard business hours and travel as required.
- Ability to obtain unlimited working rights in Australia.

Preferred Skills

- Experience within a healthcare, allied health, sports medicine, hospital or medical administration environment, with an understanding of healthcare processes and documentation.
- Previous experience supporting a major sporting event, large‑scale project or complex operational environment involving multiple stakeholders and competing priorities.
- Exposure to workforce coordination, accreditation, compliance requirements, procurement activities or project management systems, with an understanding of operational delivery in a regulated environment.

Workplace

- Hybrid work model with four days per week in the office (Monday to Thursday), transitioning to full-time office attendance as tournament delivery approaches.
- Modern Sydney CBD headquarters opposite Hyde Park, a short walk from Town Hall Station and surrounded by cafés, restaurants and public transport options.

Benefits & Perks

- Weekly fresh fruit, wellbeing initiatives and regular Lunch & Learn sessions designed to support personal and professional growth.
- On‑site showers, fresh towels and premium Dyson hair tools to help refresh and recharge throughout the day.
- A collaborative and social workplace with regular team events, celebrations and weekly catch‑ups that recognise success and foster connection.

The Application Process

Applications are assessed against the role requirements, and only suitable candidates will be contacted. The process involves a two-stage interview held in the Sydney office.

1. Submit a CV of no more than three pages outlining suitability against the requirements for the role.
2. Shortlisted candidates are contacted to progress.
3. Attend a two-stage interview process in the Sydney office.

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📌 Medical Services Coordinator (Sydney)
🏢 Global Sports Jobs
📍 Sydney