Dieselflex Queensland is looking for a motivated, organised and proactive Business Operations Coordinator to join our growing team. We're looking for an all-rounder who enjoys variety, takes ownership and isn't afraid to roll up their sleeves and get things done. This is far more than a traditional administration role. You'll work closely with management and play an important part in supporting our people, coordinating our workforce and ensuring the day-to-day operations of the business run smoothly.

From recruitment and onboarding through to workforce mobilisation, compliance, administration and business improvement, no two days will necessarily look the same.

As DFQ continues to grow, we're looking for someone who wants to grow with us, contribute ideas and make a genuine difference to how our business operates.

Key Responsibilities

1. Recruitment & Employee Support

Coordinate recruitment activities, including job advertisements, candidate screening, interviews and communication

Manage employee onboarding and offboarding processes

Maintain accurate employee records, contracts and employment documentation

Act as a key point of contact for employees regarding administrative and onboarding requirements

Support management with employee engagement, internal communication and workforce initiatives

Assist with employee rostering, scheduling and workforce planning

Coordinate mobilisation requirements for employees attending client sites

Liaise with employees, management and clients to ensure workforce requirements are met

Manage site inductions, medicals, training and associated mobilisation documentation

Proactively identify upcoming workforce and compliance requirements to minimise delays

3.



Compliance & Systems Management

Maintain accurate records of employee qualifications, licences, competencies and training

Monitor expiry dates and coordinate renewals to maintain compliance

Ensure client-specific compliance and site access requirements are completed

Maintain and improve internal databases, spreadsheets and operational systems

Follow up outstanding documentation and ensure records remain current

4. Business Administration & Coordination

Support management with the daily administration and coordination of the business

Prepare correspondence, reports, presentations and other business documents

Assist with general enquiries and communication with employees, clients and suppliers

Coordinate administrative tasks, follow-ups and business priorities

Assist with basic accounts administration, timesheet collection and payroll preparation where required

Ensure important tasks are followed through to completion

5. Business Improvement & Growth

Work closely with management to identify opportunities to improve systems, processes and efficiencies

Assist with implementing new technology, systems and administrative procedures

Take ownership of internal projects and business improvement initiatives

Support company communications, social media, marketing and business development activities





Contribute ideas and practical solutions that support the continued growth of DF

About You

We're looking for someone who:

Is highly organised and enjoys managing multiple responsibilities

Has a positive, can-do attitude and takes initiative

Can work independently without needing constant direction

Is confident communicating with employees, clients and management

Has excellent attention to detail and takes pride in their work

Enjoys solving problems and finding better ways of doing things

Is comfortable learning and working with different software systems

Can prioritise tasks in a busy and changing environment

Handles confidential information professionally

Is adaptable, reliable and willing to help wherever needed

Previous experience in labour hire, mining, recruitment, workforce coordination or business administration would be highly regarded, but finding someone with the right attitude, initiative and willingness to learn is just as important.

Why Join DFQ?

At Dieselflex Queensland, we're continuing to build a business focused on great people, strong relationships and delivering quality service to our clients. We're a growing business where your contribution matters, your ideas are welcomed and you have the opportunity to make a genuine impact. You'll work directly alongside management, have the freedom to take ownership of your responsibilities and be involved in different areas of the business.

For the right person, this role offers the chance to develop professionally, take on further responsibilities and become an important part of DFQ's future.

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📌 Business Operations Coordinator (Mackay)
🏢 DieselFlex Queensland
📍 Mackay