Job Title: Administration Assistant – Electrical, Compliance & Testing

Company: Smart Electrical and Testing

Industry: Electrical Services / Safety Compliance

Job Title: Administration Assistant – Electrical, Compliance & Testing

Company: Smart Electrical and Testing

Location: Albion, Brisbane QLD

Employment Type: Part Time (3 Days per Week)

Industry: Electrical Services / Safety Compliance

About Us

Smart Electrical and Testing is a Brisbane-based provider of commercial electrical maintenance, safety compliance, and testing services—delivering test & tag, RCD testing, emergency lighting, and electrical installation solutions across the greater Brisbane region. We work across commercial, industrial, government, and critical infrastructure sites, with a strong focus on electrical safety standards, quality compliance, and professional service delivery.

The Role

We are looking for an experienced Administration Assistant to manage our day-to-day office operations 3 days per week. The ideal candidate thrives in a fast-paced workplace, possesses strong communication skills, and is highly proficient with cloud-based trade, accounting, and HR software.

Core Key Responsibilities

Job Management & Scheduling (ServiceM8)

- Schedule and dispatch field technicians efficiently across Brisbane using ServiceM8.

- Create, update, and manage job cards, site notes, asset lists, and client profiles.

- Attach compliance checklists, safety photos, and testing data directly to active jobs.

Email & Client Communication (Gmail)





- Monitor, sort, and manage company inboxes in Gmail with prompt, professional responses.

- Handle incoming service inquiries, booking requests, and field technician site updates.

Invoicing & Financial Admin (Xero)

- Convert completed ServiceM8 jobs into draft and approved invoices in Xero.

- Assist with supplier invoice processing, basic data entry, reconciliation, and debtor follow-ups.

Compliance & Document Control

- Generate and distribute test & tag registers, RCD safety reports, and emergency lighting certificates to clients.

- Prepare job estimates, client quotes, and official compliance documentation.

HR & Compliance Maintenance (Happy HR)

- Maintain employee records, onboarding packs, and leave requests in Happy HR.

- Monitor and track field technician electrical licenses, CPR/LVR certifications, White Cards, and site safety induction renewals.

Selection Criteria & Qualifications

- Experience: 2+ years of administrative experience, ideally within the electrical, trade, or service industry.

- Software Proficiency: Hands-on experience with ServiceM8, Xero, Gmail/Google Workspace, and Happy HR (or similar HR software).

- Industry Knowledge: Basic understanding of electrical testing compliance, test & tag procedures, or trade workflows is highly desirable.

- Skills: Excellent written and verbal communication, strong attention to detail, high-level time management, and the ability to work autonomously.

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📌 Admin (Albion)
🏢 Smart electrical and testing
📍 Albion