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Payroll Specialist – 12-Month Contract
$90,000 – $100,000 + Super | Hybrid | Hills District
Take ownership of Australian payroll and make a real impact locally.
An exciting opportunity is available for an experienced Payroll Specialist to take ownership of Australian payroll within a global organisation.
This role will manage payroll across a diverse workforce of approximately 120 permanent employees, plus casual and site-based employees during busy periods.
The successful candidate will be trusted to take ownership of the Australian payroll function, identify inefficiencies, improve processes and provide practical solutions.
About the role

- Take ownership of the Australian payroll function and act as the local payroll expert
- Manage and validate payroll information for processing through ADP
- Manage payroll information and timesheets across permanent and casual/site-based employees
- Ensure accurate and timely processing of overtime, allowances, travel and meal-related payments
- Work closely with operational sites to ensure accurate and timely timesheet submission
- Respond to payroll queries and resolve issues efficiently
- Identify opportunities to reduce manual processes and improve payroll efficiency
- Ensure compliance with Australian payroll and superannuation requirements
- Work closely with Finance and HR on payroll, compliance and reporting requirements
- Build strong relationships with site teams and employees, including a trades-based workforce

About you You will be an experienced Australian payroll skilled who is confident taking ownership of a payroll function and can hit the ground running. You will be trusted to manage the Australian payroll function and provide confidence to HR and Finance that payroll is in good hands.
You will ideally bring:

- Strong Australian payroll experience ownership
- Experience managing payroll for casual, hourly-paid or blue-collar workforces
- Strong knowledge of Australian payroll legislation and compliance
- Experience with awards, overtime, allowances and variable pay
- Experience with ADP highly regarded
- Exposure to SAP/SuccessFactors, DayForce or similar systems
- Strong attention to detail and excellent organisational skills
- The ability to work independently and confidently manage competing priorities
- Excellent communication skills and the confidence to deal with tradespeople, site teams and employees at all levels
- A practical, solutions-focused approach to problem solving
- The resilience and confidence to handle challenging conversations when required

Most importantly, you will be someone who knows payroll and takes ownership.
Rather than simply identifying an issue, you will naturally think: “How can we improve this?”

Why join? This is a great opportunity to join a global organisation with genuine scope to influence how Australian payroll operates.
You will have the opportunity to:

- Take ownership of a newly localised Australian payroll function
- Make tangible improvements to processes and efficiencies
- Work closely with senior HR and Finance stakeholders
- Build relationships across a large operational and trades-based workforce
- Gain exposure to complex casual and outage payroll
- Potentially take on additional APAC payroll responsibilities over time
- Have your expertise trusted and your ideas heard

- Hybrid working 2 days per week in office

Genuine exposure to global payroll (Australia, Canada and beyond) | real progression as our payroll function grows | modern tools (NetSuite, ADP) plus room to use AI to work smarter | supportive finance team | work with purpose.

Meet AlayaCare! We’re a fast-growing SaaS scaleup on a mission to transform aged and disability care across Australia, Canada, the US and beyond. Our platform helps care providers deliver exceptional service in homes, communities, and residential settings.

We’re big on tech with purpose, passionate about improving care outcomes, and just as passionate about building a workplace where our people can grow and do their best work.

The Role:

We’re looking for a Payroll Specialist who’s keen to build a genuine career in payroll, not just process it.



Hands‑on Australian payroll experience is essential — you’ll process our fortnightly payroll end‑to‑end from day one. Experience with ADP or a similar system is a bonus, but not a dealbreaker. You’ll manage this across our two Australian companies, and gradually build exposure to how payroll works in other countries as part of our global finance team. Reporting to the Payroll Manager, you'll have real room to grow as our payroll function expands.

Your days will involve:

Payroll Processing & Compliance

- Process fortnightly Australian payroll end‑to‑end — new starters, terminations, leave, overtime, allowances and deductions
- Keep on top of PAYG, superannuation (incl. upload), STP and workers’ compensation requirements
- Work across two ADP instances for two different entities, plus reconcile payroll data and journals
- Run manual validation checks each cycle to catch discrepancies before they go out, and support month‑end and audit
- Get comfortable using AI tools to work more efficiently, in line with our privacy and security standards
- Work flexible morning hours some days to overlap with our global payroll team
- Partner with People & Culture and Finance, and handle employee payroll queries with a service mindset
- Start building exposure to payroll in other jurisdictions, including Canada

Growing Into the Role

- Take on more of the payroll function as it expands — there's a genuine path to grow here, not a fixed, static role
- Get involved in payroll process improvements and, over time, potentially payroll system implementations

You'll thrive in this role if you:

- Have hands‑on Australian payroll experience end‑to‑end (STP, PAYG, super etc.) — essential
- Have intermediate Excel skills (e.g. VLOOKUP, pivot tables) and are curious about using AI tools
- Are a strong communicator, able to communicate across borders and make complex concepts easy to understand
- Are self‑driven with the ability to prioritise your work to meet deadlines, and work proactively and autonomously
- Are comfortable with manual, hands‑on work and have a rigorous process for checking it before it's finalised
- Are curious, keen to learn and want to grow beyond Australian payroll into other jurisdictions
- Have exposure to ADP or similar payroll systems — a bonus, not required
- Are flexible, detail‑oriented, and looking to advance your payroll career

We believe great work should be rewarded. Here's how we show our appreciation:

- Hybrid working (2 days in office per week), Sydney CBD based
- Competitive salary + company stock (RSUs)
- 5 Wellness days per year
- $1,000/year flexible benefits package & $500 per year L&D; allowance
- 2 days annual company‑paid volunteer leave to support causes you care about
- Team lunches, events & wellness activities
- A genuinely open, inclusive, and collaborative culture
- A chance to build real payroll expertise across multiple countries, in a fast‑paced tech company doing purposeful work in the care space

Interested? If you're an experienced Payroll Specialist looking for an opportunity where you can genuinely own a function, improve processes and make an impact, we'd love to hear from you.

- Hybrid working 2 days per week in office

Genuine exposure to global payroll (Australia, Canada and beyond) | real progression as our payroll function grows | modern tools (NetSuite, ADP) plus room to use AI to work smarter | supportive finance team | work with purpose.

Meet AlayaCare! We’re a fast‑growing SaaS scaleup on a mission to transform aged and disability care across Australia, Canada, the US and beyond. Our platform helps care providers deliver exceptional service in homes, communities, and residential settings.

We’re big on tech with purpose, passionate about improving care outcomes, and just as passionate about building a workplace where our people can grow and do their best work.

The Role:

We’re looking for a Payroll Specialist who’s keen to build a genuine career in payroll, not just process it.



Hands‑on Australian payroll experience is essential — you’ll process our fortnightly payroll end‑to‑end from day one. Experience with ADP or a similar system is a bonus, but not a dealbreaker. You’ll manage this across our two Australian companies, and gradually build exposure to how payroll works in other countries as part of our global finance team. Reporting to the Payroll Manager, you'll have real room to grow as our payroll function expands.

Your days will involve:

Payroll Processing & Compliance

- Process fortnightly Australian payroll end‑to‑end — recent starters, terminations, leave, overtime, allowances and deductions
- Keep on top of PAYG, superannuation (incl. upload), STP and workers’ compensation requirements
- Work across two ADP instances for two different entities, plus reconcile payroll data and journals
- Run manual validation checks each cycle to catch discrepancies before they go out, and support month‑end and audit
- Get comfortable using AI tools to work more efficiently, in line with our privacy and security standards
- Work flexible morning hours some days to overlap with our global payroll team
- Partner with People & Culture and Finance, and handle employee payroll queries with a service mindset
- Start building exposure to payroll in other jurisdictions, including Canada

Growing Into the Role

- Take on more of the payroll function as it expands — there's a genuine path to grow here, not a fixed, static role
- Get involved in payroll process improvements and, over time, potentially payroll system implementations

You'll thrive in this role if you:

- Have hands‑on Australian payroll experience end‑to‑end (STP, PAYG, super etc.) — essential
- Have intermediate Excel skills (e.g. VLOOKUP, pivot tables) and are curious about using AI tools
- Are a strong communicator, able to communicate across borders and make complex concepts easy to understand
- Are self‑driven with the ability to prioritise your work to meet deadlines, and work proactively and autonomously
- Are comfortable with manual, hands‑on work and have a rigorous process for checking it before it's finalised
- Are curious, keen to learn and want to grow beyond Australian payroll into other jurisdictions
- Have exposure to ADP or similar payroll systems — a bonus, not required
- Are flexible, detail‑oriented, and looking to advance your payroll career

We believe great work should be rewarded. Here's how we show our appreciation:

- Hybrid working (2 days in office per week), Sydney CBD based
- Competitive salary + company stock (RSUs)
- 5 Wellness days per year
- $1,000/year flexible benefits package & $500 per year L&D; allowance
- 2 days annual company‑paid volunteer leave to support causes you care about
- Team lunches, events & wellness activities
- A genuinely open, inclusive, and collaborative culture
- A chance to build real payroll expertise across multiple countries, in a fast‑paced tech company doing purposeful work in the care space

Can you succeed? If you're an experienced Payroll Specialist looking for an opportunity where you can genuinely own a function, improve processes and make an impact, we'd love to hear from you.

**We believe great work should be rewarded.**

**Diversity, Inclusion and Equity (DIBE) & Accessibility**

Our team shows up as their authentic selves, and are united by our mission. We are dedicated to diversity, equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher‑performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply. We provide accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.

**Job availability: Sydney**

Working at AlayaCare is a role for committed talent who demand a progressive challenge within an international tech environment. We’ll provide strong support and an innovative workforce to allow a skilled payroll specialist to succeed.

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