Legal Receptionist (Part-Time/Full-Time)

Kah Lawyers is a leading boutique immigration law firm based in Parramatta CBD lead by accredited specialist Michael Kah for over 30 years. We provide strategic, practical, and carefully tailored immigration advice to individuals, families, employers, and businesses across Australia and internationally.

Our work spans a broad range of immigration matters, including employer sponsored visas, partner and family visas, skilled migration, student visas, visitor visas, citizenship, refugee and humanitarian matters, visa refusals, cancellations, appeals, judicial review, and complex immigration law issues.

We are now seeking a Legal Receptionist to join our team on a part-time or full-time basis.

The Role

As our Legal Receptionist, you will be a key point of contact for clients while providing administrative, operational and accounts support to solicitors and the broader team.

This is an opportunity for a highly organised, qualified and reliable individual to play an important role in the day-to-day operations of a busy specialist law firm. The position combines client-facing reception duties, legal administration, office and trust bookkeeping.

Training and guidance will be provided to the successful applicant.

Key responsibilities

Managing incoming telephone calls, emails, and general client enquiries in a professional and timely manner

Welcoming clients and visitors, coordinating appointments and maintaining a professional environment

Managing calendars, scheduling client conferences, and assisting with meeting arrangements

Assisting with the preparation, formatting, proofreading, and filing of legal documents, forms and correspondence

Using Migration Manager to assist with client and matter management,



document organisation and general file administration

Providing general administrative support to solicitors, including scanning, filing, document management, correspondence and file closing

Preparing and issuing invoices, processing receipts, recording payments, and maintaining accurate financial records

Assisting with bookkeeping and accounts administration using Xero and other relevant systems

Assisting with trust accounting processes, including receipting, maintaining records and reconciling transactions, in accordance with applicable legal requirements and under appropriate supervision

Monitoring outstanding invoices and following up with clients regarding payments where required

About you

We are looking for someone who is professional, approachable, detail-oriented and comfortable managing a variety of responsibilities in a busy office environment.

You will ideally have:

Previous experience in reception, administration, bookkeeping, legal support or a similar professional services role

Excellent verbal and written communication skills, with a professional and courteous telephone manner

Solid organisational skills and the ability to manage competing priorities effectively

High attention to detail and accuracy, particularly when handling client information, financial records and legal documents

Experience with invoicing, receipting, payment processing or general accounts administration





Proficiency in Microsoft Office, including Word, Outlook and Excel

The ability to work independently, take initiative and collaborate effectively within a small team

A proactive attitude, willingness to learn and commitment to providing excellent client service

Previous experience working in a law firm, particularly in a legal reception or administrative support role is highly regarded

Experience using Migration Manager or similar legal practice management software is highly regarded

The following would be highly regarded:

Previous experience working in a law firm, particularly in a legal reception or administrative support role.

Experience using Migration Manager or similar legal practice management software.

Experience using Xero or similar accounting software.

Familiarity with legal trust accounting, invoicing, receipting and reconciliation processes.

Fluency in a language other than English.

While previous experience is preferred, we welcome applications from candidates with strong administrative, organisational and bookkeeping skills who are willing to learn. Training and support will be provided to help the successful applicant develop familiarity with the firm’s systems and procedures.

A part-time/full-time position

The opportunity to work within an established boutique accredited specialist immigration law firm

A professional and supportive team environment

Training and guidance in the firm's legal practice management and accounting systems

A varied role combining client engagement, legal administration and accounts support

The opportunity to develop practical administrative, bookkeeping and legal support skills

KM LEGAL PTY LTD

Penrith, Sydney NSW

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📌 Legal Receptionist (Part-Time/Full-Time) (Sydney)
🏢 Kah Lawyers Pty
📍 Sydney