Executive Assistant

Location: Sydney

Contract type: Maximum Term Contract (18 months)

Working pattern: Full Time

Salary: AUD $80,000 to 95,000 plus superannuation

About the Company

Herbert Smith Freehills Kramer is a world‑leading global law firm, where our ambition is to help you achieve your goals. Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives.

Responsibilities

- Provide high‑level, confidential administrative and executive support to senior leaders.
- Manage complex calendars, meeting schedules, travel arrangements and related hospitality.
- Coordinate domestic and international travel, manage associated expenses, and track budget compliance.
- Prepare meeting agendas, minutes, presentations and other documents for review.
- Serve as key point of contact between executives, internal teams, clients and external partners.
- Maintain and improve administrative systems, ensuring accuracy and efficiency.
- Support planning and execution of company events, town halls and special projects.
- Handle confidential correspondence, ensuring appropriate security measures.
- Assist with contract management, vendor relationships and office supply procurement.
- Provide ad‑hoc support for special assignments and UK/US jurisdictional reporting.

Skills & Experience

- Minimum 5+ years of experience as an Executive Assistant to C‑level executives.




- Minimum 3+ years of experience in office management or related roles.
- Strong organizational skills with proven ability to multitask and prioritize effectively.
- Exceptional written and verbal communication in formal and informal settings.
- Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint.
- Experience with global travel platforms and expense management systems.
- Demonstrated ability to handle highly confidential information with discretion.
- Advanced skills in managing office operations, health and safety compliance and vendor relationships.
- Flawless attention to detail and strong time‑management capabilities.
- Ability to build and nurture professional relationships across diverse teams.

Benefits

- Market-competitive salary of AUD $80,000 to 95,000 plus superannuation.
- Full‑time role with a flexible working environment.
- Comprehensive benefits package including health, welfare, retirement and paid leave.
- Professional development opportunities within a global top‑tier law firm.
- Opportunity to work with a senior leadership team and impact business strategy.
- Inclusive and respectful workplace culture celebrating diversity.

Equality, Diversity & Inclusion

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We do not discriminate on the basis of race, colour, religion, gender identity, sexual orientation, disability or any other protected characteristic.

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