Senior Legal Assistant Jobs in Brisbane

This opportunity is with a National firm based in their Brisbane CBD office. Known in the industry for their great culture and supportive environment, you will want to jump on board with them!

A salary package of up to $105,000 package dependent on experience. They also offer fantastic career and growth development opportunities so you can expect to grow your career in this role. As an added bonus, they offer lots of corporate discounts and benefits, including:

- Market leading parental leave
- Work life balance with 2 days working from home
- Health and wellbeing initiatives
- Employee assistance programs
- Annual bonuses for all support staff

Date: 16th September 2026

The Role

They currently have a great Legal Secretary opportunity in their workplace team, this role would see you support great Partners and a team of Lawyers in the firms’ busy practice.

Duties to include:

- Travel booking
- Expenses
- Billing

No law students or recent graduates will be considered at this time.

About HFW

HFW is a sector focused global law firm with a focus on construction, shipping, aerospace, commodities, corporate & commercial and insurance. We have over 700 lawyers working across Australia, Asia, Europe, Middle East and the Americas. With a progressive approach to our roles in commercial business, thinking creatively and pragmatically to support our clients, we are dynamic, entrepreneurial and leaders in our specialist areas.

In Australia, we have 4 offices in Brisbane, Melbourne, Sydney and Perth and around 220 team members.

The Team

Brisbane is our newest HFW location, the role will be supporting the Construction team led by a successful and experienced Partner and includes Special Council, Senior Associates, Associates and casual Paralegals. Known for their collaborative spirit, the team works closely together and prides itself on being approachable, efficient, and supportive. This is a group that values open communication, mutual respect, and a shared commitment to delivering high-quality work.

Description

This role offers the chance to work closely with senior legal professionals on complex and high-profile matters. You will play a key role in supporting billing, matter administration, time recording, and client engagement, while also contributing to the smooth day-to-day operations of the team and office including supporting with an office wide move and set up.

A significant portion of the role involves billing, so confidence working with numbers, strong attention to detail, and familiarity with billing systems are essential. You’ll also collaborate regularly with our Revenue Controller to ensure accurate and timely billing processes.

This is a fast-paced and rewarding role suited to someone who thrives on structure, enjoys working collaboratively with senior members of the team, and takes pride in delivering high-quality support.

The key responsibilities in this role include:

Billing & Financial Administration

- Prepare and manage complex billing processes using Elite 3E.




- Coordinate a structured billing review cycle involving lawyers and partners, ensuring accuracy and timely finalisation.
- Monitor and follow up on bill distribution post-completion.
- Conduct ongoing review of time entry narrations throughout the month.

Matter & Document Management

- Oversee matter opening and compliance procedures.
- Manage document filing and bundling for court proceedings.
- Prepare transcripts and maintain accurate filing of emails and documents using iManage.
- Support document organisation for partners and occasionally the broader team.

Time Recording Support

- Accurately record time entries for partners, including daily review of calendars and emails to draft narrations.

Email & Diary Management

- Monitor and manage partner inboxes, particularly court-related correspondence.
- Coordinate diary appointments, meetings, and court schedules.
- Ensure partners and associates are well-prepared and informed for all engagements.

Client & Business Development Support

- Organise client-facing events such as lunches, coffees, and boardroom presentations.
- Assist with logistics and presentation materials for larger events.
- Provide support during busy periods such as year-end and holiday seasons.

Team Coordination & Support

- Participate in frequent team meetings to stay aligned with priorities and updates.
- Liaise with paralegals regarding office attendance and task allocation.
- Supporting with the growth of the office and ensuring adequate support for the fee earning population.

Skills And Experiences

About you

We are looking for a capable Legal Assistant who will ideally bring:

- Aroundthree years' experience in a legal assistant role.
- Strong billing experience, including handling complex and high-volume bills with accuracy and attention to detail.
- The ability to work proactively and autonomously, while also contributing to team goals.
- Excellent organisational skills, with the ability to manage competing priorities and meet deadlines.
- Advanced document management skills, including bundling, transcript preparation, and electronic filing systems.
- Proficiency in time recording and diary management, with a proactive approach to supporting partner schedules and inboxes.
- Strong communication and interpersonal skills, with the ability to liaise confidently on all levels.
- A customer service mindset, with experience in coordinating client meetings and presentations considered a plus.
- A preference for being present in the office to provide hands‑on support and foster team connection.
- A collaborative mindset and willingness to contribute to the success of the wider HFW team

What’s in it for you?





If you're eager to join a friendly team in a positive environment, this opportunity could be ideal for you. As well as a friendly, down‑to‑earth group of colleagues, we offer the following benefits:

- Market-competitive remuneration package, employee referral incentives, and life and salary continuance insurance
- Health & Wellbeing initiatives, such as annual flu vaccinations, access to the Employee Assistance Program, free subscriptions to wellbeing apps, and subsidised sporting activities
- The ability to purchase additional annual leave and access our Paid Parental Leave (26 weeks)
- A welcoming, supportive, and collaborative work environment

Ready to Take the Next Step in Your Legal Support Career?

This isn’t your standard Legal Secretary role and we're not your standard law firm.

We were born out of a desire to do things differently. How we work, how we treat people, and how we build careers. No hierarchy-heavy, old‑school culture. No "just another support role" mindset.

We're growing, and we're looking for an experienced Legal Secretary to join our Brisbane team and continue building their career in legal support.

Who Are We (Really)?

Yes, we're a national insurance law firm with offices in Adelaide, Brisbane, Melbourne, Perth and Sydney.

But more importantly:

- Named a 5-Star Employer of Choice for seven consecutive years
- Certified Great Place to Work for Women
- Recognised as a Family Friendly Workplace
- Awarded WGEA Employer of Choice for Gender Equality
- Named in the Best Law Firms List 2025

Awards are great, but what really matters is this:

- We genuinely invest in our support teams
- You're not "just the secretary" here
- People stay because they enjoy the work, the culture and the opportunities available to them

Description

What Makes This Role Different?

You’ll be trusted, involved, and genuinely part of the legal team rather than sitting on the sidelines.

A week may include:

- Drafting court documents, filing documents with the Court and arranging service
- Preparing client reports and correspondence
- Organising and maintaining electronic matter files
- Managing billing processes, including e‑billing
- Entering disbursements and sundry accounts
- Compiling e‑briefs for counsel and experts
- Preparing and lodging statutory and regulatory forms, including Medicare and Centrelink documentation
- Arranging medical appointments and conferences
- Opening and closing matter files
- Word processing and document management
- Coordinating interstate travel
- Arranging couriers
- Providing broader team support when required

If you enjoy being across all aspects of a matter and taking ownership of your work, you'll thrive in this role.

What You’ll Get

- A supportive team that genuinely has each other's backs
- Flexibility that works in practice, not just on paper
- Meaningful work where you're trusted and valued
- Opportunities to develop your career within a growing national firm

Plus:

- Competitive

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📌 Senior Legal Assistant (Brisbane City)
🏢 Maurice Blackburn Lawyers
📍 Brisbane City